Executive Assistant

**Req ID**: 78578
**Department**: Diversified Specialist Industries Executive Office
**Division**: Australia Commercial
**Location**: Melbourne
About Us
At ANZ, we're shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our millions of customers.
About the Role
As an Executive Assistant in our Diversified and Specialist Industries team, you’ll play a key role in helping to manage relationships effectively and efficiently and ensure optimal efficiency and performance of the GM and direct team, by proactively managing their time, anticipating their needs and building strong relationships with key stakeholders within ANZ and external customers.
Banking is changing and we’re changing with it, giving our people great opportunities to try new things, learn and grow. Whatever your role at ANZ, you’ll be building your future, while helping to build ours.
**Role Type**: Permanent
**Role Location**: 833 Collins Street, Docklands VIC
**Work Hours**: Full-time
What will your day look like?
**As an Executive Assistant, you are accountable for**:
Managing the efficient running and operation of all aspects for the GM including mailbox, calendar, travel schedule and all associated logistics such as visas, transfers and accommodation.
Proactive management and prioritisation of the GM’s time in relation to business needs, ensuring all key meetings are set within appropriate timeframes and required briefing materials available in advance
Screen telephone calls, field enquiries, proactively manage requests and escalate urgent matters; Resolve administration issues by identifying solutions
Managing all costs and expenditure in line with internal ANZ policies and compliance practices
Invoice processing and corporate card expense management including monitoring of direct reports expenses to ensure adherence to ANZ policies and compliance timeframes, as required
Managing all necessary HR processes to ensure accurate position and people data, employee changes, recruitment, exits etc.
Maintaining accurate records for the GM as required
Produce general correspondence, presentations, reports etc. of a confidential nature, on behalf of executives; Provide central coordination of administrative matters & identify and act on opportunities to improve effectiveness
Exercising discretion and confidentiality on behalf of the GM’s office
Central liaison point for communication between executives and direct reports ensuring harmonisation and consistency of information.
Developing engaging and productive relationships with all internal and external stakeholders, always displaying the highest level of professionalism
What will you bring?
To grow and be successful in this role, you will ideally bring the following:
Excellent administrative and organisational skills
Experience in providing support at senior levels of an organisation
Some experience managing small projects, initiatives or events
Curiosity and a willingness to constantly test and revise your own thinking
Experience in diary management
Able to manage priorities and conflicting issues in a professional manner
Proven ability to build strong, open and collaborative working relationships
Demonstrated ability to use initiative
Proactive by taking action and being relentless in addressing issues
Ability to have an understanding of technology frameworks and operations
Having an understanding of portfolio management is an advantage
You’re not expected to have 100% of these skills. At ANZ a growth mindset is at the heart of our culture, so if you have most of these things in your toolbox, we’d love to hear from you.
So why join us?
From the moment you join ANZ, you'll be doing meaningful work that will shape a world where people and communities thrive.
But it's not just our customers who'll feel your impact. you'll feel it too. Because at ANZ, you'll have the resources, opportunities, and support you need to take the next big step in your career.
We're a diverse bunch at ANZ in different roles, different locations, doing different things. That's why we have a range of flexible working arrangements, so our people can 'make work, work for them'. We also provide a range of benefits including access to health and wellbeing services and discounts on selected products and services from ANZ and more.
Job Posting End Date
23/10/2024, 11.59pm, (Melbourne Australia)