Office Coordinator

Join us at Asham Overseas, the trailblazers of the reinsurance world, where every day brings new opportunities to shape the future. We empower our clients with cutting-edge analytics and insights, providing them the confidence to make strategic decisions that transform industries. As a team member, you'll be at the forefront of innovation, translating data into impactful solutions and taking the reins of your career like never before.

**Overview**
**Asham Overseas**is a global reinsurance and broking company with over 53,000 employees worldwide in over 130 countries. We have a global reach with a local presence and pride ourselves on being a socially responsible and an ethical organisation expressed through our Shared Values, The Asham Overseas Way. We are proud to have been awarded one of Insurance Business Australia **Top Insurance Employers**and **Forbes Best Employer for Women**.
This role is ideal for someone who thrives on variety, enjoys being the go-to person in the office and can juggle multiple priorities. You'll be the central support across facilities, administration, and team coordination, ensuring a seamless day-to-day office experience.As the Office Coordinator/ Team Assistant, you will be the first point of contact for staff, visitors, and service providers, making sure the office environment is welcoming, well-maintained, and functional. You'll manage meeting rooms, office supplies, and internal communications while providing hands-on support to the wider team.
**Key Responsibilities**:

- **Reception & Guest Services** - Welcome visitors, manage security access, and provide hospitality for meetings including catering, refreshments, and room setup.
- **Administrative & Team Assistance** - Deliver day-to-day admin support to team such as preparing documents (printing & binding); updating shared records and databases; championing new operational systems and processes; providing support to team with travel and expense management queries and escalations; assist with staff onboarding and Health & Safety inductions.
- **Meeting & Calendar Support** - Manage internal and external meeting room bookings, ensure rooms are presentation-ready, and provide basic tech support and troubleshooting during meetings.
- **Office & Facilities Management** - Oversee office operations, supplies, and equipment; act as the main contact for building management, security providers, and tradespeople; maintain kitchen areas and shared spaces to a high standard; coordinate incoming/outgoing mail and couriers.
- **Events & Coordination** - Organise logistics for team meetings & gatherings, and internal events; book venues, arrange catering, and manage RSVPs to ensure smooth execution.
- **Health, Safety & Compliance** - Act as Fire Warden, manage evacuation procedures, and ensure Health & Safety standards are upheld across the office.
- **Accounts Payable / Invoice management**- Coordinate payment and approval process of supplier invoices.
- **Ad Hoc Support** - Assist the EA and wider team with projects and initiatives as needed, taking ownership of tasks and ensuring deadlines are met.

**What we're looking for**:

- Previous experience in an office support or coordinator role
- Strong organisational skills and ability to juggle multiple priorities
- Confident communication and interpersonal skills
- Proficiency in Microsoft Office Suite
- A proactive, detail-oriented, and solutions-focused attitude
- Willingness to be office-based five days a week

**Asham Overseas Benefits - we offer great benefits and career development opportunities**including tuition assistance; career development and training to build a personalised career pathway; wellbeing offerings; employee assistance program; additional weeks’ Lifestyle leave; Asham Overseas Rewards for discounts at 350+ major retailers; Employee Stock Purchase Plan to invest in the company's growth potential; paid Volunteering days; and salary sacrificed superannuation options.

Pay: $50,434.43 - $89,941.57 per year

**Benefits**:

- Dental insurance
- Employee mentoring program
- Employee stock purchase plan
- Referral program

**Experience**:

- Office administration: 1 year (preferred)

Work Authorisation:

- Australia (preferred)

Work Location: In person