Payroll Officer

On-Site | Part-Time - Minimum 3 days a Week
About Us
Western Private Hospital (WPH) is a boutique private hospital servicing the West of Melbourne, with the provision of acute services, which has 62 inpatient beds.
We are fully equipped for a comprehensive range of surgical procedures including general, bariatric, oral max, colorectal, endoscopy, gastroenterology, ophthalmology, orthopaedic, gynaecology, IVF, plastics, vascular and urology, as well as diagnostic and interventional cardiology and high dependency services.
WPHs facilities include four Operating Theatres, CSSD, Day Stay Unit, Day Oncology Unit, Eleanor Overnight Ward for CCU, HDU & Surgical patients, Cardiac Catheter Laboratory, Specialist Consulting Suites, Nuclear Medicine Department and supported by pathology, pharmacy, radiology and radiation therapy services.
About the Role
We’re looking for an experienced Payroll Officer to join the team at WPH, working on-site in the office in Footscray, on a permanent part-time basis 3 days per week. You will work collaboratively as part of our HR & Finance teams to ensure compliance with all relevant regulations and provide an exceptional payroll service.
Working alongside the Senior Payroll Officer, this role requires a payroll specialist who will be responsible for providing accurate, timely and efficient payroll services at WPH in accordance with relevant Awards, Agreements and legislative requirements, as well as be expected to support the payroll function when the Senior Payroll Officer is on leave.
The key responsibilities and duties for the role will include (but not be limited to):
Facilitating the end-to-end processing and administration of fortnightly payroll for approx. 250 employees accurately, efficiently and in a timely manner in accordance with instructions, agreed expectations and best practice to ensure precision and integrity of payroll data
Performing full function payroll tasks including onboarding; maintaining & updating employee records; auditing & reconciliations; termination calculations and payments; Superannuation and ATO reporting; managing Centrelink Paid Parental Leave payments and Workers Compensation payments
Focusing on both payroll and rostering support, processing payroll exceptions via iChris, checking of timesheet data including the running of reports, as well as the reconciliation/verifying of payroll results and data to ensure the integrity and reconciliation of the data across systems
Collaborating with HR regarding interpretation of enterprise agreements / awards, employment contracts, payments and entitlements and for process improvement strategies to streamline payroll processes
Calculation and preparation of manual payments, including termination, pay adjustments and redundancy pays
Resolving difficult enquiries and assisting in identifying payroll errors and implementing corrective action where required, to ensure employee payments are processed accurately and database integrity is maintained
Responding to payroll queries from employees, managers and external parties in a timely manner
About You
You are a passionate and talented individual with high level technical payroll expertise and an eye for detail, coupled with excellent customer service skills. You will thrive in a busy environment and will enjoy the challenge of working in an autonomous role, proactively and as part of a supportive team across Payroll, HR and Finance. You will have exceptional people skills and will work to quickly build positive relationships with staff and managers across WPH. In short, we are looking for that unique someone who loves data and transactional nature of work but is still very much a people person who thrives on solving problems, collaborating on solutions and empowering others to achieve the end result.
Selection Criteria
Extensive payroll experience with full function knowledge and/or substantial end-to-end payroll experience in a medium-large and complex organisation - healthcare sector experience is essential
Experience with complex payroll software - use of iChris / Chris21 is highly regarded
Working knowledge of Australian employment and payroll legislation, payroll tax, PAYG, Superannuation
Excellent time management and organisational skills and be comfortable with the strict deadlines associated with a fortnightly payroll
Be highly skilled in using Microsoft Office, in particular intermediate to advanced skills in Excel (vlookups and pivots essential)
Excellent creative and analytical approach to problem solving
Excellent interpersonal, communication and relationship management skills
Exceptional attention to detail and data inputting with high levels of accuracy
Confidentiality, sensitivity, and integrity across all aspects of the role
Demonstrated ability to learn quickly and comfortable working in a changing and fast paced working environment
Demonstrated ability to work independently with initiative & flexibility, as well as cooperatively as part of a team