Records Administrator

Flexible & dynamic working environment
- Competitive salary and great benefits
- Based in Sydney - hybrid work arrangements with office location in Ultimo or Eastern Creek

**Who we are**

At Transgrid, our work improves the lives of millions - from lighting up sports fields, schools and homes, to powering the wheels of commerce and everything else in between. Now it’s your turn to make it happen.

Transgrid offer fulfilling careers for driven people who can help ensure that our business and the essential services we provide to consumers, the community and key stakeholders are continually improving. With us you will thrive in a collaborative environment where new ideas and knowledge sharing are encouraged, and where you’ll be supported through opportunities to develop and achieve your full potential.

This is an exciting time in the energy industry with the transition to renewable energy. Recent government policy documents outline plans to facilitate increasing transmission interconnection between states and development of renewable energy zones.

**The Opportunity**

This is an exciting opportunity for a self-motivated individual to establish and operate records management processes and products in accordance with relevant standards, policies and procedures. You will be responsible for ensuring that Business Units comply with records management procedures and meet compliance requirements. You will also be responsible for providing specialist advice and services in a range of records and information activities to all levels within the organisation.

**Duties and Responsibilities**

As a Records Administrator you will:

- Deliver TRIM administration and provision of a training and assistance to users.
- Provide advice on policy and procedural matters to enable the effective management of Transgrid’s corporate records, both physical and electronic.
- Develop and implement appropriate TRIM training for new starters
- Manage system access and security settings
- Modify and redefine the system settings to meet Transgrid requirements
- Ensure appropriate records and information management requirements are applied and adhered to throughout Transgrid
- Assist in managing the content of The Wire Controlled Document library including currency of the content in accordance with established business rules
- Run monthly reporting on overdue Controlled Documents and corporate-wide Business Practices Documents
- Follow-up and escalation of overdue Controlled Documents and corporate-wide Business Practices Documents
- Maintain Controlled Documents, corporate-wide Business Practices Documents and templates in TRIM and on The Wire
- Ensure compliance with procedures for the archiving and disposal of Corporate Documents and Corporate Records.
- Ensure documents are reviewed and approved as per the approved framework
- Conduct regular discussions, education and reviews with business unit document controllers
- Contribute into controlled documents procedures reviews

**Skills & Experience**

What we expect from you:

- Certificate IV qualifications in quality, information, or records discipline, and extensive experience
- Well-developed written and verbal communication skills
- Integrity and commitment to ethical practice, equity and diversity.
- Good interpersonal, presentation, negotiation and liaison skills
- Comprehensive understanding of TRIM functionality
- Comprehensive understanding of TRIM administrative functions
- Good understanding of records and document management principles and practices
- Knowledge and experience in quality procedures
- Ability to work independently, as well as part of a team, and plan effectively to ensure deadlines are met
- High level of interactive skills to provide advice, training and incidental advice to management and staff

**Recognition & Reward**

In return for your hard work we have numerous benefits and initiatives to support you personally and professionally including but not limited to private health insurance discount, motor vehicle lease plan, career development support, study assistance program and workplace flexibility.

Continue to make it happen for your career, and for the millions of Australians who rely on our services every day.