Executive Assistant

6 days ago

Drummoyne, Australia The Serenity Bungalow Full time

Executive Assistant / Reception & Admin Support (Part-Time)

Position Type: Part-time, approx. 20 hours per week (with potential to increase in the future)

Schedule: Saturdays onsite (9:00 AM - 5:00 PM) + flexible hours during the week (remote/onsite as needed)

Pay: $25 per hour (paid via payroll or cash if preferred)

About the Role

We are looking for a highly organised and adaptable Executive Assistant to support the day-to-day operations of our hospitality and wellness businesses. This role is a blend of reception, administration, and executive assistant duties — ideal for someone who enjoys variety, takes initiative, and can balance customer-facing responsibilities with business administration.

Key Responsibilities

Reception & Customer Service
- Act as the first point of contact for clients and guests.
- Manage the spa reception desk on Saturdays (9 AM - 5 PM), greeting clients and ensuring a welcoming experience.
- Handle restaurant phone bookings: answering calls, responding to text messages, and inputting reservations into the system.

Administration & Business Operations
- Assist with payroll, timesheets, and staff scheduling.
- Support financial administration including expense tracking, invoicing, and reconciliations.
- Maintain accurate records, documentation, and filing systems.
- Assist with staff onboarding documentation and HR-related admin.
- Provide ad hoc support for new business ventures and projects.

Executive Assistant Duties
- Provide direct support to the business owner in day-to-day operations.
- Coordinate and attend meetings (online and onsite) — preparing agendas, taking notes, and following up on action items.
- Assist with diary and task management.
- Support general business management, from marketing and reporting to supplier coordination.

**Requirements**:

- Strong organisational and multitasking skills.
- Excellent communication skills (written and verbal).
- Professional, proactive, and solution-oriented approach.
- Tech-savvy with experience in booking systems, spreadsheets, and online meeting tools.
- Ability to work independently and manage competing priorities.
- Previous experience in administration, executive assistance, or hospitality/wellness industry is highly desirable.

What We Offer
- Part-time role of ~20 hours per week (with growth potential).
- Combination of onsite (Saturdays) and remote work.
- Exposure to both hospitality and wellness industries.
- Opportunity to expand the role as the businesses grow.
- Supportive and dynamic team environment.

**Job Type**: Part-time

Pay: $25.00 per hour

Expected hours: 20 per week

**Benefits**:

- Employee discount
- Work from home

Work Location: Hybrid remote in Drummoyne NSW 2047

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