Facilities Supervisor

Location

Sydney - 32 Carrington Street, Level 1

Business

At Brookfield Properties, our global network and relationships are here for our tenants and partners — wherever they are in the world. Where going to work never feels routine. We integrate commercial real estate with world-class shops, restaurants, and entertainment, creating spaces where work and play don’t just coexist, but thrive. If you’re ready to be a part of our team, we encourage you to apply.

**Job Description**:
We are seeking an enthusiastic Facilities Supervisor to join our Sydney based team on a full time, permanent basis. This person will play a pivotal role in providing top-tier facilities management support and maintenance for our head office, Brookfield Place Sydney.

Reporting to the Senior Facilities Manager, you’ll be joining a national team of enthusiastic and driven individuals who strive for continuous improvement. This position will suit a proactive, friendly, and observant Facilities Supervisor who wants to build on their previous experience within a collaborative and supportive organisation. Attendance on-site on a full-time basis is required (excluding NSW Public Holidays).

What will you be responsible for?
- Assist with development of the annual operating budget/s
- Review, approve and code invoices for services via the electronic accounts system (Coupa) that are paid for directly by the Client as per the limits of authority provided under the Agreement and as authorised by the Precinct Manager
- Assist in preparing Brookfield Internal Monthly Contract and Client Reports.
- Participate in Business and Budget Planning activities as directed.
- Assist with provision of analysis and recommendations in regard to Capital Expenditure for a 10-year period and any owner non-recoverable expenses.
- Ensure that a 24-hour emergency call-out service is provided for the site overall.
- Respond to reported issues and coordinate efficient and effective responses
- Establish and manage ongoing relationships with relevant stakeholders.
- Attend meetings of the Clients that relate to the operation of the building.
- Manage the day-to-day safety processes inclusive of SASSI procedures, high risk permits and fire impairments.
- Undertake to monitor and deliver the KPI’s as required under the Management Agreements with the Client
- Monitor and ensure that periodic meetings and reviews are held with subcontractors and suppliers.
- Assist with the development of appropriate scopes of works and contract documentation to allow contracts to be tendered.
- Schedule and supervise the services contracts to ensure that they are performed to the levels and for the frequencies as set out in the contract. This will include scheduling and supervision of essential services and other statutory maintenance inspections and certifications.
- Keep and monitor the stock of necessary spare parts for services, plant and equipment where required.
- Witness services commissioning and identify defects for the annual fire safety certification.
- Prepare and administer relevant registers.
- Prepare and administer house rules and ensure all contractors are set up and utilise the SASSI (contractor management system) system for signing in and out each day.
- Set-up and maintain ANGUS (CMMS Computerised Maintenance Management and Tenant Service Request System) to maintain an asset register of all plant and equipment, scheduling preventative maintenance activities, recording corrective works and cost history for the properties and reporting on the maintenance service.
- Conduct periodic maintenance inspections of services, plant and equipment and provide information to the Facilities Manager.
- Conduct safety observations and spot safety checks in line with WHS procedures.
- Provide technical support and advice on building management issues to the Clients.
- Maintain and conduct an annual review of the Fit-out Guide for the precinct.
- Monitor tenant fit outs to ensure compliance with base building and minimise disruption to other tenants and services.
- Assist with the implementation of any Brookfield systems as directed to ensure compliance with Client and Corporate standards of service delivery.
- Regularly inspect the property and prepare reports identifying any risk areas which should be reported to the Facilities / Precinct Manager.
- Participate in Project Business Planning and Budgeting and Strategy Review meetings held at least annually.
- Assist with managing the contract in accordance with the Brookfield QA system.
- Undertake other tasks as directed by the Property/Precinct/National Operations Manager or the company from time to time.
- Monitor and review all reported incidents relating to the Project and arrange appropriate risk minimisation measures where required.
- Conduct regular inspections of the property and maintain records of any risk areas ensuring notification to relevant stakeholders as required.

What experience and qualifications will