Facilities Supervisor

Location

Sydney - 32 Carrington Street, Level 1

Our Company

At Brookfield Properties, the foundation of our success is firmly rooted in our people.

Our company is comprised of experts across a range of specialties who share a goal of ensuring our properties are continuously evolving to meet the needs of our communities and stakeholders. To meet this goal, we hire visionary, entrepreneurial talent who help us innovate and enhance our business. We build collaborative teams who value integrity, creativity and diversity.

Our teams operate an iconic portfolio of irreplaceable properties within the world’s most dynamic markets. As one of the largest real estate services companies, we provide management and development expertise exclusively for properties owned by Brookfield Asset Management.

Job Description

We are seeking an enthusiastic Facilities Supervisor to join our Sydney based team on a full time, permanent basis. This person will play a key role in supporting and maintaining both safe and best-in-class operation of our Brookfield Place Sydney asset.

Reporting to the Senior Facilities Manager, Property Operations, you’ll be joining a national team of enthusiastic and driven individuals who strive for continuous improvement. This position will suit a proactive, confident, and self-starting Facilities Supervisor who wants to build on their previous analytical experience within a collaborative and supportive organisation. You will hold qualifications in facilities maintenance or property management qualifications, and have a current drivers license.

What will you be responsible for?
- Assist with development of the annual operating budget/s
- Review, approve and code invoices for services via the electronic accounts system (Coupa) that are paid for directly by the Client as per the limits of authority provided under the Agreement and as authorised by the Precinct Manager
- Assist in preparing Brookfield Internal Monthly Contract Reports.
- Assist in preparing Monthly Client Reports to the requirements of the Management Agreements or as directed by the Senior Facilities Manager/Precinct Manager.
- Participate in Business and Budget Planning activities as directed.
- Assist with provision of analysis and recommendations in regard to Capital Expenditure for a 10-year period and any owner non-recoverable expenses.
- Attendance on-site on a full time (excluding NSW Public Holidays) basis.
- Ensure that a 24-hour emergency call-out service is provided for the site overall.
- Respond to reported issues and coordinate efficient and effective responses.
- Establish and manage ongoing relationships with relevant stakeholders.
- Attend meetings of the Clients that relate to the operation of the building.
- Manage the day-to-day safety processes inclusive of use of the Site Safety System (Linksafe) procedures, high risk permits and fire impairments.
- Undertake monitoring and delivery the KPI’s as required under the Management Agreements with the Client
- Immediately escalate incidents or known risks in accordance with Brookfield policy.
- Any other tasks as directed by the Facilities Manager/Precinct Manager.
- Monitor and ensure that periodic meetings reviews are held with subcontractors and suppliers.
- Comply with Brookfield and Client approved procedures with regards to the development of the sub-contracting strategy, tendering and appointment processes.
- Assist with the development of appropriate scopes of works and contract documentation to allow contracts to be tendered.
- Schedule and supervise the services contracts to ensure that they are performed to the levels and for the frequencies as set out in the contract. This will include scheduling and supervision of essential services and other statutory maintenance inspections and certifications.
- Keep and monitor the stock of necessary spare parts for services, plant and equipment where required.
- Witness services commissioning and identify defects for the annual fire safety certification.
- Prepare and administer relevant registers.
- Prepare and administer site rules and ensure all contractors are set up and utilise the Site Safety System (Linksafe) system for signing in and out each day.
- Set-up and maintain ANGUS (CMMS Computerised Maintenance Management and Tenant Service Request System) to maintain an asset register of all plant and equipment, scheduling preventative maintenance activities, recording corrective works and cost history for the properties and reporting on the maintenance service.
- Conduct periodic maintenance inspections of services, plant and equipment and provide information to the Facilities Manager.
- Conduct safety observations and spot safety checks in line with WHS procedures.
- Provide technical support and advice on building management issues to the Clients.
- Maintain and conduct an annual review of the Fit-out Guide for the precinct.
- Monitor tenant fit outs to ensure compliance with base building and minimise disrupti