Administrative Officer

1 week ago

Canberra, Australia Chandler Macleod Full time

As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage an Administrative Officer on a Non ongoing contract for 6 months.

**Position Overview**

**Pre-requisites required**:
People who are successful in this position must have the following pre-requisites:

- Demonstrated experience in an administration role, establishing positive relationships with other staff.
- Demonstrated experience in working closely with managers, team leaders and others to ensure tasks are prioritised and completed.
- Strong communication and problem-solving skills.
- Self‐motivated with a high level of initiative, along with excellent organisational and time management skills.

**Major areas of Responsibility**:

- Provide administrative support in records management, procurement, contacts, and finance.
- Stakeholder communication and liaison.
- Preparing and formatting documents and reports.
- Provide secretariat duties for meetings.
- Maintaining and updating databases (including VETtrak).
- Arranges and provides secretariat support for meetings
- Commit to the Agency’s Code of Conduct and Values

**Key Skills and Interests**:

- Excellent spoken and written communication skills
- Planning, multitasking and time management skills
- Commitment to teamwork and achieving goals
- High level customer service to stakeholders

**Required Capabilities**:
People who are successful in this position must demonstrate the following behaviours:

- Working with People - Understanding others, adapting to others, rewarding others, listening, consulting, supporting, caring.
- Relating and Networking - Building relationships, networking, relating to all levels.
- Presenting and Communicating Information - Speaking clearly and fluently, expressing opinions, making presentations, responding to an audience, showing credibility.
- Writing and Reporting - Writing clearly, succinctly, and correctly, convincing through writing, avoiding jargon, structuring information.
- Learning and Researching - Learning rapidly, gathering information, understanding rapidly, managing knowledge, ensuring organisational learning approach.
- Delivering Results and Meeting Customer Expectations - Focusing on customer needs and satisfaction, setting high quality and quantity standards, working systematically, achieving project goals.
- Adapting and Responding to Change - Adapting to change, accepting new ideas, adapting interpersonal style, showing sensitivity to different cultures or backgrounds, dealing with ambiguity at work

**Physical Requirements**:

- The job described is an office-based role that is of low physical demand level. This position may require a pre-employment medical assessment.

**Mandatory Requirements**:

- Applicants must be Australian Citizens.

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