Executive Assistant

Location: Melbourne | CBD

Job type: Ongoing - Full Time

Organisation: Department of Transport and Planning

**Salary**: $95,102 - $107,905

Occupation: Property

Reference: 5522

**About the Role**

**The role is Ongoing Fulltime**.

The Department of Transport and Planning is seeking a highly organized and professional Executive Assistant to support the Head of State Planning. This role involves providing a seamless first point of contact for internal and external stakeholders, including Ministers, Advisors and departmental leaders ensuring that correspondence is prioritized and addressed swiftly.

To access the** Position Description.**

**Position Outcomes /Accountabilities**
- Manages a range of administration processes across the Division and ensures they have been compliant with legislation, regulations, standards, policies and procedures.
- Attends to a high volume of urgent matters submitted for the Head of State Planning’s consideration or approval and determines necessary priorities, approval methods and ensure that follow up action is taken.

**Key Selection Criteria**

To be successful in this role, you will demonstrate a commitment to continuous improvement by identifying opportunities to enhance the quality and efficiency of work. Strong critical thinking and problem-solving abilities are essential, as you will need to navigate complex issues by interpreting guidelines and making informed decisions. Your role requires a deep understanding of the political and organizational context, enabling you to effectively respond to internal and external pressures.

Your exceptional interpersonal skills are crucial, with the ability to understand and anticipate the needs of stakeholders and tailor your communication style to different audiences, ensuring clarity and engagement.

Flexibility and adaptability are key personal attributes, as the role involves adjusting strategies when needed to achieve the best outcomes.

As the Executive Assistant, you must inspire others to embrace new approaches and align efforts with the strategic goals of the department. Outcome-driven and collaborative, you will work closely with various teams to achieve shared objectives, ensuring that your work has a meaningful impact on the community.

**Qualifications and Experiences**
- Demonstrated experience in administration and business or project support within a dynamic and high-volume work environment.
- Demonstrated understanding and knowledge of governmental business systems, processes and structures.

**What we offer**
- Meaningful work making Victorian communities more accessible and liveable.
- Professional growth and development opportunities across the department and the wider Victorian Public Service.
- A hybrid working model focused on collaboration and teamwork.
- Optimal work-life balance initiatives including flexible working arrangements.
- We prioritise the development of a safe and inclusive culture.

**Culture Value**

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

**How to Apply**

Applications close 11.59pm on Tuesday, 1 October 2024. All Applications should include a resume and a cover letter.

**Non-DTP Employees (Including VPS outside of DTP)**

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