Aps5 Business and Finance Coordinator

As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage an APS5 Business and Finance Coordinator on a contract for 6 months with options to extend up to 3 months

**Position Overview**

**Duties & Responsibilities**:

- Deliver invoice and purchase order processing for the Response division, including management of SAP Concur Response Hub and supporting live SAR invoice processing with investigation and research to resolve queries for the division.
- Manage the administration of contracts (labour hire and service) for Response division, including maintaining accurate records and providing reports and analysis on divisional contracts to management upon request
- Manage the Medevac Cost Reimbursement process for the Response division including investigation, problem solving and solutions to queries.
- Develop and maintain internal and external stakeholder relationships including regional teams to ensure effective and timely communication and information sharing and providing support to stakeholders through change**_. _**:

- Provide administrative support, information management and project assistance across the division, with a particular focus on:

- Provide compliance advice to management and staff with regards to Agency’s travel, credit card, financial, procurement and contract management policies
- Preparation and distribution of monthly transaction reports
- Creation and reconciliation of financial processes such as purchase orders
- Implementation of information management strategies including management of the continual improvement register in support of the Integrated Management System
- Assistance with quality assurance activities including analysis, development, implementation, and review of business processes for continual improvement to ensure accuracy and appropriateness of information and procedures
- Support the divisional induction process for new starters regarding finance processes and relevant policy
- Support change management activities as required
- Support delivery of divisional induction processes
- Under direction, coordinate information for quality audits
- Contribute to business support continuity from Agency’s head office during team deployments for exercise or incident response.

**Pre-requisites required**:

- People who are successful in this position must have the following pre-requisites:

- Demonstrated experience in the establishment of positive relationships in a business support environment; working closely with managers, team leaders and technical service staff (internal & external) to ensure the service delivery objectives are met;
- Self-motivated with a high level of initiative, along with excellent organisational and time management skills with an unwavering attention to detail;
- Demonstrated ability to learn rapidly and achieve quality outcomes in a timely manner when dealing with complex issues;

**Required Capabilities**:

- ** Relating and Networking -** Building relationships, networking, relating to all levels.
- Presenting and Communicating Information - Speaking clearly and fluently, expressing opinions, making presentations, responding to an audience, showing credibility.
- ** Writing and Reporting** - Writing clearly, succinctly and correctly, convincing through writing, avoiding jargon, structuring information.
- ** Planning and Organising** - Setting objectives, planning, establishing contingencies, managing time, resources and people, monitoring progress.
- ** Delivering Results and Meeting Customer Expectations** - Focusing on customer needs and satisfaction, setting high quality and quantity standards, working systematically, achieving project goals.

**Mandatory Requirements**:

- Applicants must be Australian Citizens.