Administration Support Officer

Band 4 $69,076 to $73,852 plus 11.5% superannuation
- Fixed Term full-time role (end October 2025) with monthly RDO
- Supportive small team with lots of opportunity to expand your skills and experience
- Flexible hybrid working environment

Reporting to the Executive Assistant to the Chief Executive Officer (CEO), the Administration Support Officer will be responsible for providing high level, confidential, efficient, and professional administrative support to the CEO.

**About Baw Baw Shire Council**

A Baw Baw Shire Council career goes beyond business as usual. You'll find exciting development pathways rich in opportunity. Our thriving and engaged culture-first workplace is built on the passion and talent of people who proudly deliver vital services and exciting projects to a community they care about.

Our organisation comprises of a multicultural workplace of around 400 full-time, part-time and casual employees, all benefiting from great flexibility, work/life sway, study support, health and wellbeing initiatives and ongoing learning and development programs.

At Baw Baw Shire Council, we invite our people to tackle projects that keep them inspired. We encourage the exploration of new ideas. We support the enhancement of building on current skills and developing new ones.

Located adjacent to Melbourne, Baw Baw Shire is one of Victoria's fastest growing municipalities with freeway and V/Line access into Melbourne's CBD and suburbs. This allows easy access to training, seminars and conferences in the city, without diminishing the direct impact that comes from working within a close-knit rural community.

**About the Role**

This role will keep you on your toes, the responsibilities, and tasks that you will encounter will be varied week to week and will be best suited to someone who thrives on being organised, taking initiative and has exceptional communication skills.

You can expect that you will be providing high level confidential secretarial and administration support, time management and general support and assistance to the Chief Executive Officer and to the Executive Assistant to the CEO. This could include, assisting with the maintenance of the CEO's diary, making, and confirming any meetings, appointments and public appearances and ensuring the CEO has all relevant information in preparation for diary commitments. You will have oversight of the CEO’s incoming correspondence, liaising with key officers within the organisation to ensure replies are provided in a timely manner.

You will also provide administrative support to Executive Leadership Team meetings, including scheduling of weekly executive team meetings, strategy meetings, and other ad hoc meetings and team activities as they arise from time to time and as requested by supervisor. There will be the opportunity to stretch beyond the BAU and undertake special projects as required and agreed with the Chief Executive Officer and Executive Assistant to the CEO.

The successful applicant will be a well-rounded communicator with an eye for detail, have excellent stakeholder management skills, with the ability to maintain or develop strong working relationships across the organisation. Strong organisation and time management skills are a must, as no two days are alike.

Please know that we list the desirable skills and qualities to give you an opportunity to show us your potential and how you can contribute and grow with us.

If you think working for Baw Baw Shire sounds awesome and this role sounds like your next opportunity, we encourage you to apply

**Further Information and How To Apply**
- Baw Baw Shire Council is an equal opportunity employer and works in the interest of the safety of children and young people. Our recruitment processes reflect this commitment._