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Assistant to The General Manager

3 weeks ago

Acacia Ridge, Australia Toyota Full time

Oh what a feeling

We are so much more than just the sum of our parts. Our strength comes from working together, sharing ideas to always find new ways to progress. Together, we are Toyota.

At Toyota we celebrate individual differences. You don’t need to meet 100% of the criteria to apply. We’d still love to hear from you.

We’re working towards a future where we look out for each other and our planet. Where we enrich lives with the safest and most responsible ways of moving. This is the kind of tomorrow we’re imagining here at Toyota.

Our people are on a mission to create a future mobility society, where movement is possible and accessible for everyone.

For example, Toyota is developing a range of sustainable mobility services and transportation solutions to better help you and our planet: from battery electric vehicles to remote-controlled robotics (you may have seen these at the Tokyo Olympics).

We’ve also just launched KINTO, a car sharing and car rental service to support both our Environmental and Mobility goals.

We are heavily invested in sustainability; Toyota's ambition is to achieve zero emissions by 2050.

Toyota is a place where difference is celebrated. We strive to create a workplace that not only gives equal opportunities to people of all backgrounds and abilities but supports them to reach their full potential.

We do this through employee community engagement, mentorship programs, and our annual Women’s Conference.

Our two longest serving employees have been with us for over 42 years. We’re also proud to have more than 100 employees over 25 years’ service. Together, we are Toyota.

What you’ll contribute to

An exciting opportunity has arisen for a driven Assistant to the General Manager to join our Northern Region Division on a full-time permanent basis. The Regions are responsible for planning, coordination and execution of vehicle sales, fleet, after sales, marketing, Dealer relationships and local franchise development activities to bullet proof the Dealer network and achieve customer satisfaction, vehicle and parts sales & service volumes, market share and profitability objectives.

The Assistant to the General Manager is primarily responsible for supporting the General Manager and Senior Managers by coordinating divisional functions and ensuring they are optimally supported in their role, thus enabling them to deliver their strategic goals and achieve divisional objectives. This role not only provides support to the General Manager, but also includes working as a business unit coordinator for the division.

The role is based in Acacia Ridge, Brisbane, with flexible work arrangements on offer.

How you’ll make an impact- Coordinate the General Manager and Senior Managers diary, delegate and decline as appropriate to ensure their time is effectively utilised and prioritised and travel time is kept to a minimum. This includes domestic and overseas travel management for the General manager and the senior management. Monitor and coordinate all incoming and outgoing correspondence and ensure the General Manager is up to date on all current business issues.- Maintain the day-to-day operational matters of the division by liaising with internal and external stakeholders in relation to divisional business activities and provide advice on behalf of the General Manager where appropriate. Resolve any queries and issues and escalate matters to minimise risk. This includes supporting the General Manager and Senior Managers in coordinating meetings and events in relation divisional activities and visitors.- Assist in the gathering, summary and analysis of information in order to prepare documents and compile reports on behalf of the General Manager and Senior Managers, ensuring information is accurate and delivered on time and to schedule.- Monitor expenses against budgets to ensure management can understand and control any significant costs. Identify opportunities for cost reduction and efficiency in the division.- Undertake project planning for kaizen and new initiatives, achieve project milestones, break down complex tasks and integrate divisional matters into the overall project plan.

Your attributes - If you’ve got one or more, we’d love to hear from you- Proven experience working in a similar role as an office coordinator and/or assistant to senior management.- Excellent time management and organisational skills with the ability to juggle multiple tasks.- Outstanding attention to detail with the ability to work with various stakeholders.- Excellent written and verbal communication skills.- Experience in project management and reporting (desirable), including proficiency in Microsoft office suite.- Strong business acumen and entrepreneurial spirit.

Life at Toyota & What we offer you

We pride ourselves on a work culture that supports and rewards people. From development programs to recognition programs, we make sure everyone at Toyota Australia lives their best