Enrolment / Administration Officer

Location: Melbourne | Southern Metropolitan

Job type: Part time / From 22/01/2025

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1453284

**Selection Criteria**:
**SC2** Demonstrated excellent organisational skills including the ability to work effectively within a team environment and independently.

**SC3** **Demonstrated experience with the student enrolment process.

**SC4** Demonstrated outstanding written and verbal communication skills.

**SC5** Demonstrated high level interpersonal skills including the capacity to establish and maintain collaborative relationships with parents/carers, students, colleagues, and the wider school community.

**SC6** First Aid certificate required.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
**Other Information**:
Applicants must address the selection criteria but should also include a covering letter outlining their skills and experience relevant to this position.

Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy we shall advise you if we will take this action.

**Conditions of Employment**:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

**Location Profile**:
The school places special emphasis on its co-curricular program. Years 9 and 10 students spend a week at the Outdoor Education Centre at Millgrove in the Yarra Valley. Sport is compulsory at all levels. The music and drama programmes are extensive and include the house choral competition in March, Winter Concert, musical and drama productions (generally conducted in cooperation with the MacRobertson Girls' High School) and the whole school Speech Night at the end of the year. Students are also encouraged to form their own special interest clubs. There are many opportunities for student leadership at all levels.

In addition to government funding the School seeks voluntary contributions from parents.

**Role**:
The role of the Enrolment/Administration Officer is to:

- Work collaboratively with the Principal and Business Manager in the student enrolment process.
- Provide administration skills to support the Principal and Administration team in student enrolment and student data management.
- Perform other School Administration tasks.
- Support Reception and First Aid as required.

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

**Responsibilities**:
The responsibilities for the Enrolment/Administration Officer role include but are not limited to the following:

- Liaise with Student Excellence Unit of the Department of Education relating to year 9 enrolments; observe the SEU policy and implement the guidelines
- Liaise with testing company for other years' enrolments, ensuring online registration sites are uploading and functioning on the School's website
- Ensure enrolment on School's website is updated as required
- Plan and arrange Principal's Information Evening and School tours for prospective parents and students
- Advertise the events, take bookings and attend events to present enrolment policies
- Plan and arrange sitting of entrance exam, booking testing venue with internal stakeholders
- Prepare and coordinate with selection p