Receptionist/office Coordinator

5 days ago

Sydney, Australia Orion Consulting Full time

Full Time
- |
- Sydney

We are seeking a friendly and enthusiastic Receptionist/Office Coordinator to join our team. This role is the first point of contact for our clients and visitors, it is varied and diverse, and a great opportunity to become a member of our growing company. Our office is conveniently located a short distance from Norwest Metro Station.

**Who we are**:
Orion Group is a dynamic engineering company that has become known for providing exceptional value to our clients. We are honest, accessible, and valued for our commercial mindset. We use our deep understanding of development to drive innovative solutions to complex projects. We continue to grow as a direct result of our strong brand, quality of service, solid business practices, and a culture to expand horizons. We are market leaders in our industry because of our vision and commitment to integrity, quality, and reliability.

Our vision is to be Australia’s leading source of professional services advice in our sector. We will change what it means to be a professional in our industry and we hope you will join us and play a part in achieving our goal.

**Responsibilities**:

- Be friendly and approachable in welcoming clients and visitors
- Ensuring smooth day-to-day operations within the office environment
- Being the go-to person for employee general office enquiries
- Coordinating our multiple meeting rooms, boardroom and events assistance
- Contribute to ensuring a vibrant and tidy office
- Coordination of couriers, fleet cars, stationery, company equipment, catering, bookings, repairs, mail/deliveries, etc.
- Collaborate with other team members to support projects and initiatives
- Attend team meetings and provide comprehensive minute-taking
- Support marketing activities
- Other ad-hoc administration duties
- Adoption, promotion, and adherence to Orion’s Quality Management (QMS) and Work Health & Safety (WHS) Systems

**Skills and Expertise**:

- Business Administration Certificate 3 or above and previous relevant experience of 3+ years in a receptionist/office coordinator/marketing administrator role
- Driver's licence (essential)
- First Aid Certificate (desirable)
- NSW return to work coordinator training or WHS experience is an advantage
- Bubbly and outgoing nature to drive team culture
- Keen interest in office coordination, workplace safety, well-being etc.
- An intermediate working knowledge of Microsoft Office (Word, Excel, and Outlook)
- A desire to provide exceptional customer service
- High standards of personal presentation
- Proven ability to multitask with advanced time management skills to achieve deadlines
- Strong verbal and written communication skills with a keen eye for detail and accuracy

**Employee Benefits**:

- Professional development, mentoring & coaching
- A range of flexible work options
- Community days and cultural celebrations
- Access to innovative technology
- Employee assistance program
- Annual Performance appraisal and learning & development plans
- Regular team-building activities, social activities, and team sports
- Paid parental leave

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