Receptionist / Office Coordinator

WEM Civil is a leading civil contractor in NSW, known for our expertise in residential, industrial, and infrastructure projects throughout Greater Sydney, the Illawarra, and Hunter Regions. We are committed to delivering high-quality projects on time and within budget, whilst upholding the highest standards of safety and environmental sustainability. With a team of over 270 skilled professionals, we work collaboratively to offer practical solutions tailored to meet our clients’ needs.

At WEM Civil, our core values - team, trust, customer first, and legacy are at the heart of everything we do. We are dedicated to fostering a supportive and empowering work environment where every team member has the opportunity to thrive. If you’re looking for a company that values your contributions and invests in your professional growth, WEM is the place for you.

**Opportunity**

WEM has a rewarding opportunity for a **Receptionist / Office Coordinator** to join the team.

This role is based at our Head Office in Bella Vista. This is a full-time role, Monday to Friday (8:30am - 4:30pm).

**Key Responsibilities**:

- Answer incoming calls, screen and direct them appropriately, and take detailed messages for timely follow-up
- Welcome visitors, manage visitor security access, and ensure a professional front-office experience
- Maintain the cleanliness and organization of reception, kitchen, meeting rooms, and common areas
- Coordinate meetings, including arranging tea, coffee, and catering as needed
- Prepare correspondence and documents as required
- Monitor and manage office, site stationery, and kitchen supply orders
- Organise gifts, flowers, hampers, and gift cards for employees and clients
- Assist the Executive Assistant in coordinating events and staff accommodation
- Support the People & Culture team with preparing induction packs and managing PPE stock
- Coordinate with print production companies for site entry stickers, banners, and related materials
- Arrange miscellaneous office services, such as shredding, toner recycling, and pest control
- Manage eTags and fuel cards for company vehicles, including assisting staff with queries (e.g., resetting PINs)
- Provide administrative support to the Finance and Workshop teams, including fleet renewals and registrations.

**We Are Looking For Someone Who Has**:

- Previous experience within a similar role
- Exceptional verbal and written communication skills
- Professional demeanour and presentation
- Strong customer service focus with a commitment to delivering excellence
- Outstanding organisational skills and the ability to manage multiple tasks efficiently
- Self-motivated with a proactive approach to problem-solving
- Dependable, with a strong sense of initiative and reliability
- High attention to detail and accuracy in all tasks
- Collaborative team player, capable of working effectively with all levels of management and staff
- Demonstrates sound judgment, discretion, and the ability to handle sensitive information with the utmost confidentiality

**WEM Team Benefits**:

- **Remuneration**: Salary aligned with your experience
- **Wellbeing**: Access to our Employee Assistance Program to support your mental health & wellbeing
- **Financial Incentives**: Access to paid income protection insurance and earn up to $1000 for every successful referral through our employee referral program
- **Community Partnerships**: Partnerships with community programs including Black Dog Institute and Sydney Children’s Hospitals Foundation with the opportunity to get involved and give back to our community
- **Connect & Celebrate**: Frequent social and team events, and reward and recognition programs that celebrates our people
- **Growth**: Endless career opportunities, ongoing training, mentoring & development

Visit this link to learn more about our culture at WEM

**Additional Information**:

- Applicants should submit a current resume and cover letter
- Applicants are required to successfully complete a pre-employment medial assessment, including a drug and alcohol screening, as a prerequisite for this position to ensure they can safety perform the duties of the role
- Applicants must be authorised to work in Australia, and reside in the geographic area relevant to the position

WEM Civil is proud to be an equal opportunity employer. We are committed to fostering a diverse and inclusive workplace where everyone feels valued and empowered to succeed.

**Ready to take the next step in your career? Join us and be part of our ongoing success and growth