Administrative Assistant

**Who we are?**

The Ice Cream division at Unilever is preparing to stand on its own, aiming to become an independent, EUR 8.3 billion publicly listed company by the end of 2025. We’re on a mission to create the ultimate snacking company. A place where growth, innovation, founder and ownership mentality, and performance are cultivated and rewarded. And where we craft extraordinary ice cream experiences - transforming ordinary moments into lasting memories. Because we know, life tastes better with ice cream.

**About The Magnum Ice Cream Company**:
The Magnum Ice Cream Company is all about growth. Growing our business. Growing our customers’ businesses. Growing our people’s careers. Growth begins with empowerment. So we free our people to be innovative, responsible entrepreneurs, driven and equipped to give our consumers more amazing products and unforgettable moments - and having fun doing it.

With 19.000 expert ice cream colleagues and iconic brands like Wall’s, Cornetto and Ben & Jerry’s, loved in 76 countries, we are the world’s largest Ice Cream company leading the industry. We have been taking pleasure seriously for more than 100 years, serving happiness with every lick or scoop of ice cream for generations.

We are investing to unlock the full growth potential of The Magnum Ice Cream Company as a standalone entity, once we separate from Unilever, which is planned to happen before the end of 2025.

We dream big but keep things simple to act fast.

If you want to **grow with us, make an impact, and shape the future of Ice Cream**, this is the place for you

**Job Purpose**

To provide administrative support to the National account team, State Management Team and Field Sales Team for Corporate/Independent P&C (Petrol & Convenience) and the HORECA (Hotel, Restaurants & Catering) Channels. **This is a full-time, permanent role based out of the Sydney CBD.**

**Key Responsibilities**:

- Management of adhoc requests of account team on invoices, freezer movements and claims.
- Manage Kingloc (freezer and refrigeration provider) communication and movement of equipment.
- Ensure impact on discretional spend is minimised by ensuring flights are booked on a fixed ticket and where possible the recommended accommodation is used for interstate travel.
- Timeliness and accuracy of delivery of all administration tasks undertaken within this role and ensuring the correct procedure is used in the management of our contractors and vendors.
- Manage all local office logistics (including booking meeting rooms, co-ordination of hot desk space, catering requirements, manage office supplies, external meetings and accommodation.
- Conduit between Field/account team and Kingloc to ensure smooth movement of equipment requests.
- Creating and processing of expenses and invoices - including but not restricted to:

- Uniforms
- Contractors
- Utilities
- Organise travel for Account Management Team (including booking requests, and use of correct budget allocations).
- Conduct adhoc budget reviews on indirect spend.
- Assist the _Event Conference Co-ordinator_ with organisation of conferences, including journaling of costs to individual cost centres.
- Build relationships with key TMICC contacts to ensure efficient office operations.

**What you will need to succeed?**

**Experiences & Qualifications**
- 2-5 years administration experience
- Proven track record of developing strong internal relationships
- Invoicing management experience (desirable)
- Vendor management experience (desirable)
- Corporate travel management experience (desirable)

**Skills**
- Strong Communication Skills
- Microsoft (Excel, Word, PowerPoint)
- Analytical skills
- Strong Stakeholder Relationship skills
- Problem Solving
- Attention to detail

**What you can expect?**
- A unique mix of global scale & start-up spirit—€8.3bn powerhouse with an agile, entrepreneurial mindset. We’re building a new high growth Ice Cream company from the ground up.
- Career without limits—42 markets, international opportunities, and fast tracked growth.
- A performance-driven culture—Freedom to act, disrupt and grow - your success is measured by impact.
- A company that celebrates joy, innovation, and purpose—We create extraordinary careers, just like our ice cream creates extraordinary moments.

**Are you excited to craft the Ice Cream future?**

To apply, you must do so online. Please do not forget to upload your CV and a motivation letter.
- As publicly announced, Unilever will separate its Ice Cream business which is expected by the end of 2025. This role will transfer to the new Ice Cream company. _

Unilever embraces diversity and encourages applicants from all walks of life This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.

Unilever is an organizatio