Personal Assistant to The General Manager

5 days ago

Applecross, Australia CTS People Full time

Job Description:
**Overview**:
We are seeking a dynamic, detail-oriented Personal Assistant to support the General Manager of CTS People.

As a critical part of our team, you will play a pivotal role in the efficient operations of our business, with a keen focus on recruitment and immigration services.

**Key Responsibilities**:

- Assist with the preparation of reports, presentations, and data management.
- Prepare meeting agendas, perform research for meetings, and take minutes during meetings.
- Assist with the review and drafting of recruitment and immigration services contracts, ensuring all details meet organisational and legal standards.
- Manage immigration documentation and administration, ensuring compliance with current laws and regulations.
- Organise and manage both electronic and hard-copy filing systems, ensuring all paperwork is correctly filed, updated, and accessible.
- Liaise effectively with internal and external contacts, including clients, suppliers, and other staff.
- Plan and coordinate events for company meetings, retreats, and gatherings.
- Coordinate the daily operations of the office, including managing office supplies, maintaining office equipment, and liaising with IT and other support staff.
- Undertake any other duties as required to ensure the smooth running of the office, including ad-hoc projects and tasks.

**Skills Set Required**:

- Exceptional attention to detail and problem-solving skills.
- High level of confidentiality and discretion.
- Ability to work independently and manage multiple tasks concurrently.
- Proficiency in Microsoft Office Suite and other office management software.
- Excellent time management and organisational skills.
- Strong interpersonal skills, with the ability to build relationships with internal and external stakeholders.
- Experience with social media platforms
- Microsoft office / 365 experience
- Attention to detail, able to review contracts regarding supplier agreements, immigration, and recruitment contracts.
- A general ability and interest towards legal contractual requirements, able to flag
- inconsistencies and discrepancies
- Excellent verbal and written communication skills, with the ability to adapt style to suit different audiences.
- Ability to work under pressure and meet deadlines.
- Ability to travel to Applecross using public transport.

**Qualifications**:

- A law degree is highly desirable.
- Prior experience as a Legal Assistant or a Personal Assistant is highly regarded.
- Interest in the recruitment and immigration sector

**How to Apply**:
CTS People is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Salary Package:
AU$ 60,000.00 - 65,000.00 (Australian Dollar)

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