Personal Assistant

Job Description:
**POSITION OVERVIEW**:
We are seeking a highly organized, adaptable, and detail-oriented Personal Assistant with superior English language skills to join our team.

**KEY RESPONSIBILITIES**:
**Diary management**: Maintain and organize the Managing Director's schedule, including coordinating meetings, appointments, and events.

**Travel arrangements**: Book and manage all travel requirements for the Managing Director and other executives as needed.

**Meeting Management**: Skilful in taking minutes, following up on action points, and ensuring efficient communication of decisions and tasks.

**Document preparation**: Draft and edit contracts and other business documents with attention to detail and accuracy.

**Project coordination**: Assist with ad hoc projects, including research, data collection, and preparing summary reports with graphical presentations.

**Tender coordination**: Support the preparation and submission of tenders for various projects.

Social media marketing: Assist with the creation and execution of social media marketing campaigns for the company and its subsidiaries.

**Stakeholder communication**: Act as a liaison between the Managing Director and various stakeholders, maintaining clear and concise verbal and written communication.

**Administrative support**: Provide additional support to other General Managers on business-related projects as required.

**Compliance and Policy Development**: Exhibiting a strong commitment to ensuring business compliance by proactively creating, sustaining, and improving procedures and policies.

**Confidentiality and Privacy Management**: Proficient in maintaining business confidentiality and adept at handling sensitive privacy matters with discretion.

**REQUIREMENTS**:

- Proven experience as a Personal Assistant, Executive Assistant, or similar role.
- Superior English language skills, with the ability to act as the company's wordsmith.
- Intermediate proficiency in Microsoft Office 365 Suite, particularly Word and Excel.
- Ability to quickly learn and adapt to new technology and software programs.
- Excellent organizational and time management skills.
- A valid driver's license.
- Strong soft skills, including effective communication, interpersonal, and problem-solving abilities.

**VALUES AND PERSONALITY TRAITS,**

While the core skill set mentioned above is essential for success in this position, we place equal importance on the personality traits and qualities that align with our Managing Director's vision.

Individuals who possess the following attributes and can display with examples at interview will be highly regarded.
- **Social adaptability**: A desire to work in an office environment and an ability to draw energy from interacting with people, both colleagues and clients.
- ** Data-driven mindset**: Our group prides itself on providing data-driven and fact-based advice to our customers. We are looking for someone who enjoys utilizing, collecting, and presenting data in a way that improves stakeholder comprehension and promotes the adoption of new business processes and procedures.
- ** Adaptability to change**: A fast-paced and ever-evolving work environment is a constant in this role. We seek individuals who thrive on change and are excited about the variety this position offers.
- ** Career Commitment and Growth**: We seek individuals who are career-oriented, eager to grow alongside our business, and dedicated to building a long-term career with us.

By ensuring our new employees possess these values and personality traits, we can create a harmonious and effective work environment where everyone is aligned with the company's goals and objectives.

**WHAT WE OFFER**:
This is a pivotal role in our company, offering exposure to a broad and diverse range of businesses that are innovative, nimble, and growing rapidly.

We provide comprehensive training and upskilling opportunities, including certificate-level qualifications and cross-functional skill development. Our employees enjoy benefits such as a company laptop, work phone, and flexible 40-hour workweeks from Monday to Friday, with the freedom to choose their start and finish times.