Program or Project Administrator

1 week ago

Hornsby, Australia VINTECH SYSTEMS PTY LTD Full time

Responsible to administer projects from the initiation to the closure within the given timeframe, budget, and scope so as to effectively assist the Project Manager in maintaining budgets and reducing potential risks.
- Responsible for collaborating with the team of project manager, IT engineer, specialists, & the Operations manager to coordinate and finalize the execution of the projects.
- Preparing & organizing project documents like allocations, outgoings, & delivery notes through the project lifecycle to assist the Project Manager to complete projects successfully.
- Cross-referencing quotes and proposals during the review process and annotating the hardcopy of the quote to indicate unselected options.
- Coordinating the scheduling and preparation of handover meetings with the sales department to ensure correct commencement of project execution.
- Collecting required documents such as architectural drawings and hardware schedules throughout the project's execution. Providing guidance to customers in the event of discrepancies between floor plans and door schedules, effectively addressing variations as needed.
- Addressing customer inquiries pertaining to their project's progress, estimated time of departure (ETD) and estimated time of arrival (ETA) for orders, potential installation challenges, and necessary documentation.
- Liaising with customers and subcontractors during the project execution process to obtain required documents and organizing the final step of the project completion.
- Generating invoices to manage and regulate the contract amount for each project, ensuring full payment upon practical completion.
- Compiling weekly project reports that encompass both ongoing project updates and completed project outcomes.

**Eligibility requirements**:
**Qualifications**:
The suitable nominee will have the following qualifications to be considered viable for the job responsibilities

1. AQF associate degree, Advanced Diploma or Diploma or three years’ experience in same role.

**Experience and Other Requirements**

1. Minimum 3 years of experience in similar role.

2. Must have valid visa or full-time working rights in Australia.

Pay: $75,000.00 - $78,000.00 per year

Schedule:

- 8 hour shift

Work Location: In person

Application Deadline: 21/05/2025

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