Junior School Administration Assistant

**Junior School Administration Assistant**

**OVERALL PURPOSE OF THE POSITION**

Barker College is a non-selective comprehensive School that is committed to excellence and enrichment for

all our students. The Junior School Administration Assistant supports the Junior School executive and staff

who are responsible for the implementation of quality teaching, learning and co-curricular programs that

develop knowledge and skills along with appropriate learning attitudes.

The School implements the International Baccalaureate Organisation PYP (Primary Years Program) with a

focus on Inquiry Learning from Pre-K to Year 6. This is a framework for teaching and learning.

The Administration Assistant supports staff through general administration tasks in the Junior School.

The successful applicant will be a positive team member who is personable with a strong customer service

orientation that would enjoy working in a school environment interacting with both children and adults in a

varied and busy environment. They will need to have the ability to be efficient, adaptable, have a keen eye for

detail, accuracy and discretion.

The position is full time, term time, working 8:30am to 4:30pm.

**PRIMARY DUTIES**
- Offer high-level administrative support to the Junior School Executive Team.
- Assist in the administration and logistics for the Junior School’s co-curricular activities,

supporting the Junior School Director of Administration and Student Experience and the

Coordinator of Co-Curricular activities.
- Prepare meeting minutes and ensure action items are clearly documented.
- Draft formal correspondence for distribution to the community.
- Assist in the maintenance and retrieval of information from student databases, eg. Veracross

and prepare corresponding documentation for key events and presentations
- Assist the organisation of parent-teacher interviews and schedules.
- Support the students on a day-to-day basis through interaction and care.

**Additional responsibilities**
- Support Junior School Reception and Student Services with managing resources, equipment,

and student messages.
- Assist by providing cover on the JS Reception desk.
- Maintain regular communication with OSHClub, Barker Aquatics, Tennis, IGNITE, and other

relevant departments about student movements.
- Offer assistance with after-school co-curricular programs as required.
- Other duties as may be assigned from time to time by the Head of Junior School or his/her

delegate.

**Junior School**

**SKILL REQUIREMENTS FOR THE ROLE**
- Relevant administrative experience and expertise
- Proficient in ICT with a quick aptitude for learning and utlising student management systems

advantageous.
- Ability to work within a team and independently
- Discretion and a high level of confidentiality in handling sensitive information.
- The ability to manage multiple projects and tasks with competing deadlines.
- Proactive, energetic with a positive “can-do” approach to your work

**ESSENTIAL PERSONAL ATTRIBUTES**
- Ability to support the Christian values and ethos of the School
- Commitment to the principles and practices of a learning organisation
- Strong organisational skills that reflect the ability to perform and prioritise multiple tasks

seamlessly with excellent attention to detail
- Strong interpersonal skills with the ability to build relationships with all members of staff and

members of the Barker community.
- Forward looking thinker, who actively seeks opportunities and proposes solutions and

efficiencies.
- Refined communication skills both written and oral
- Exceptional personal standards of honesty, integrity and professionalism
- Initiative and flexibility
- Punctuality and reliability

**WORK, HEALTH & SAFETY & ENVIRONMENT**

Barker College has a documented Work Health and Safety Policy together with relevant procedures and other

documentation. You are required to comply at all times with the Policy and Procedures and their contents.

Your WHS obligations include:

- Co-operating with the School in ensuring your safety and the safety of others;
- Following policies and directions designed to ensure a safe environment;
- Reporting any hazard you identify to your supervisor or through the School’s reporting

processes;
- Reporting any injury sustained to your supervisor or through the School’s reporting processes

within 24 hours;
- Following emergency evacuation procedures if required;
- Following Safe Work Procedures, Standard Operating Procedures and Manual Handling

Guidelines appropriate to your duties; and
- Undertaking WHS training as deemed relevant.

**Junior School**

**RELATIONSHIPS**

**_The Head of Junior School._**

The Junior School Administration Assistant is responsible to the Head of Junior School for the overall

aspects of his/her work.

**_The Deputy Head of Junior School_**_ _

The Junior School Administration Assistant works in collaboration with the Deputy Head of Junior

School to ensure the effective