Project Support Officer

6 days ago

Melbourne City Centre, Australia Department of Justice and Community Safety Full time

Exciting opportunity to utilise your project support experience
- VPS3 Classification salary range ($72,751 - $88,336) plus superannuation
- One (1) ongoing, full-time position available

About Us
Enforcement and Support Services (ESS) is a business until within Fines and Enforcement Services, Department of Justice and Community Safety's Fines, Registration and Crime Prevention group. ESS is responsible for managing the end-to-end infringement system in Victoria.
FES supports the behaviour and work that exemplify our CARE Ways of working - Collaborative, Accountable, Respectful and Engaged - these principles form the foundation of our success.
About the Role
The Project Support Officer role sits within the Business Support Team and provides a range of project and administration support duties, including, but not limited to, secretariate support, invoicing/procurement/purchase orders and managing assigned projects.
Key responsibilities of the role include but are not limited to:

- Undertake duties associated with finances including invoices, purchase orders and procurements.
- Provide secretariat support in meetings/workshops including minute taking, follow-up action items, and recording key decisions.
- Manage assigned projects, including monitoring work against timelines, and reporting of statuses
- Coordinate the capture, registration, control and access to documentation and records, including developing and maintaining any supporting registers that may be appropriate and add value.
- Prepare and manage an appropriate document and records structure in the Departmental document and records management system (TRIM), ensuring compliance with standards for such things as naming conventions, use of appropriate record types, and secure access.
- Provide project support across Enforcement and Support Services

About You
- A general understanding of project administration and support duties
- Experience in secretariate support
- Experience with invoicing/procurement/purchase orders
- Experience with records management processes

For further information please refer to the position description attached.
How to Apply

**FOR INTERNAL VPS EMPLOYEES**:
**IMPORTANT INFORMATION**:
The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic).
Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.
Prior to commencement of employment with the department you will need to provide evidence that you are vaccinated against COVID-19. Acceptable evidence includes:
*
- COVID-19 digital certificate (available via your myGov account)
- Your immunisation history statement (available via your myGov account) or
- A letter from the GP who vaccinated you.

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