Executive Assistant, West and South Group

Ongoing & Non-ongoing for an initial period of up to 12 months, Flexible working arrangements will be considered
- APS 5
- Perth, WA
- Location: Perth, WA
- Application Closing Date: 05-Jan-2025

**Classification**

APS Level 5 ($85,633 - $91,549)

**Employment Type**

Ongoing & Non-ongoing (for an initial period of up to 12 months)

Where a non-ongoing specified term is offered, this would be for an initial period of up to 12 months, with possibility of extension up to a maximum period of two years.

A non-ongoing offer may result in conversion to an ongoing offer of employment, however this must occur within 18 months from the opening date of this advertisement.

**Flexible Work**

Flexible working arrangements will be considered

**The Opportunity**

The Executive Assistant works closely to the Group Manager, West and South Group and with the senior leadership group within the West and South Group.

The successful applicant will be professional and approachable, providing assistance and services to the senior leadership group and a range of key internal and external stakeholders, and will demonstrate the following:

- high level of discretion and sensitivity to emerging issues
- strong organisation skills, adaptable to change and possessing the ability to multi-task and problem solve
- ability to work to deadlines and achieve results within specified timeframes
- proficiency of diary management of the GM and associated meeting arrangements including booking travel
- contributing to a culture that aligns with NIAA values and is dedicated to achieving quality program outcomes
- supporting a Group Manager (SES Band 2) to coordinate and support leading administrative functions and operations of the Group through working closely with the Executive Officer.

Our Ideal Executive Assistant will demonstrate the following skills and capabilities:

- understands and supports NIAA's vision and purpose; understands how the work of the section contributes to it; participates in the development of team and section plans, strategies and goals to support the vision
- prioritises and allocates teamwork; identifies blockers and puts strategies in place to ensure completion by deadline; identifies opportunities for improvement and establishes clear plans to implement and measure improvements; encourages cooperation in implementing and adapting to change
- treats NIAA staff and stakeholders with respect and courtesy; recognises and listens to diverse opinions and voices and works collaboratively to resolve issues; contributes to established organisational networks, identifies learning opportunities for self and others; notes underperformance and provides constructive feedback where appropriate
- acts professionally at all times and operates within the boundaries of organisational processes and legal and public policy constraints; works within and promotes NIAA's values; focuses on achieving objectives in difficult circumstances; provides impartial and forthright advice and justifies position when challenged; is an effective organisational representative in internal forums
- communicates information clearly and confidently; demonstrates cultural competence when seeking to understand the audience; tailors the message so it is easy to understand; identifies relevant stakeholders; approaches straightforward negotiations with a clear understanding of key issues and desired outcomes.

**Identified Position**

This position is Identified which signifies that the role has strong involvement in matters relating to Aboriginal and Torres Strait Islander peoples.

This position has direct engagement with Aboriginal and/or Torres Strait Islander peoples, communities and service providers, or is involved in the development of programmes and policy. You will require a high level of cultural competency, including:

- demonstrated understanding of the matters impacting Aboriginal and/or Torres Strait Islander peoples.
- demonstrated high level ability to communicate sensitively and effectively with Aboriginal and/or Torres Strait Islander peoples.
- demonstrated high level capability and commitment to continue to develop cultural competency.

**Eligibility**

To be eligible for this position you must be an Australian Citizen.

**Security Clearance Required**

Baseline Vetting (Protected)

**Contact Officer