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Executive Assistant, Operations and Delivery, West

3 weeks ago

Perth, Australia Australian Government Full time

Ongoing & Non-ongoing for an initial period of up to 12 months, Flexible working arrangements will be considered
- APS 5,APS 6
- Perth, WA
- Location: Perth, WA
- Application Closing Date: 08-Sep-2024

**Classification**

APS Level 5 ($85,633 - $91,549)
APS Level 6 ($94,715 - $106,438)

**Employment Type**

Ongoing & Non-ongoing

**Flexible Work**

Flexible working arrangements will be considered

**The Opportunity**
- be professional and approachable, providing assistance and services to the senior leadership group and a range of key internal and external stakeholders
- demonstrate a high level of discretion and sensitivity to emerging issues and be organised, adaptable to change, possessing the ability to multi-task and problem solve in a fast paced and ever-changing environment
- demonstrate the ability to work to deadlines and achieve results.

**Our Ideal APS 5 Executive Assistant will demonstrate the following**:

- drafting correspondence which may involve conducting research and input from other areas
- assisting with the preparation of reports, using a range of data sources and statistics
- responding to requests from stakeholders for information or advice on policy, administrative or operational matters
- contributing to a culture that aligns with NIAA values and is dedicated to achieving quality program outcomes
- supporting a Group Manager (SES Band 2) to coordinate and support leading administrative functions and operations of the Group
- providing high level administrative support to Senior Executives
- co-ordinating travel arrangements including flights, accommodation, visas, travel allowances and reimbursements
- maintaining records in the Customer Relationship Management system and other related systems in accordance with agency policies and procedures
- managing records, use prescribed systems and share essential information across the West & South Group Executive Assistant network.

**Our ideal APS 6 Executive Assistant operates with limited supervision and is responsible for the effective management of the DCEO - Operations and Delivery office including**:

- diary management of the DCEO and associated including meeting arrangements, travel bookings, including coordinating high level briefings and assisting to establish and maintain agendas
- support the DCEO and coordinate the administrative functions and operations of their portfolio and work closely with the Executive Officer and other Executive Assistants
- provide high level administrative support to the DCEO and other Senior Executives
- coordinate papers, briefs and responses ensuring that deadlines are met
- monitor team workflow and complete personal work allocations. Undertake planning and implementation of small-scale projects in the team
- managing and prioritising items via the Parliamentary Document Management System
- financial management including monthly credit card reconciliations and payment of associated invoices and contracts.

**Identified Position**

This position is Identified which signifies that the role has strong involvement in matters relating to Aboriginal and Torres Strait Islander peoples.

This position is required to liaise with Aboriginal and Torres Strait Islander peoples, communities and service providers. You will require cultural competency, including:

- understanding of the matters impacting Aboriginal and/or Torres Strait Islander peoples.
- demonstrated ability to communicate sensitively and effectively with Aboriginal and/or Torres Strait Islander peoples.
- demonstrated capability and commitment to continue to develop cultural competency.

**Eligibility**

To be eligible for this position you must be an Australian Citizen.

**Security Clearance Required**

Baseline Vetting (Protected)

**Contact Officer