Project Assistant

2 days ago

Melbourne, Australia EHS Support Full time

EHS Support was born of a vision to create an innovative place to work with a philosophy of doing things better. Here, we treat our employees with respect and help them grow and thrive in their careers. We provide higher quality and more innovative technical solutions for projects. We also provide our clients with a greater level of service than they have grown to expect with other consultants.

**JOB LOCATION**:
**JOB DESCRIPTION**:
As a Project Assistant, you will be tasked with providing business, operational, and administrative support to the EHS Support team, focusing on the Australian Service Line Operations.

A core function of the Project Assistant role is leveraging our various communication methods to build strong relationships with the internal team within a virtual environment.

Specific responsibilities include:
Project Support (estimated 60% of your time)- Editing and formatting documents using the EHS Support style guide and templates to ensure consistency and quality in client deliverables. Tasks include:

- Covert documents to PDFs with bookmarks, including tables, figures, and appendices.
- Assisting Project Managers with project deliverable schedules, administration and data entry activities.
- Collating and communicating financial project performance with project directors (training provided).
- Service Line Administration (estimated at 20% of your time)
- Managing subscriptions to procurement systems including ISN and Avetta (training provided).
- Updating and managing information on the service line OneNote and SharePoint sites.
- Managing insurance documentation.
- Collating monthly health-and-safety data for client reporting.
- Assisting human resources with staff onboarding tasks.
- Assisting the health-and-safety team with document formatting and document control.
- Performing ad hoc duties and research to assist the operations team.
- Business Development Support (estimated 20% of your time)
- Assisting peers with marketing and business development initiatives including proposal formatting, newsletter development, website updates and analytics.
- Preparing, updating and collating proposal material including HSE, EMS, QMS documentation.

**POSITION REQUIREMENTS**:

- Proficiency with Microsoft Office 365, OneNote and SharePoint is essential.
- Experience in document formatting and an eye for design/presentation.
- Tech-savvy with an ability to learn new software, processes, and platforms.
- Ability to work independently and prioritise tasks appropriately.

Prior project support experience for environmental and remediation projects is highly desirable.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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