Project Assistant

2 days ago

Melbourne, Australia EHS Support Full time

EHS Support was born of a vision to create an innovative place to work with a philosophy of doing things better. Here, we treat our employees with respect and help them grow and thrive in their careers. We provide higher quality and more innovative technical solutions for projects. We also provide our clients with a greater level of service than they have grown to expect with other consultants.

**JOB LOCATION**:
**JOB DESCRIPTION**:
As a Project Assistant, you will be tasked with providing business, operational, and administrative support to the EHS Support team, focusing on the Australian Service Line Operations.

A core function of the Project Assistant role is leveraging our various communication methods to build strong relationships with the internal team within a virtual environment.

Specific responsibilities include:
Project Support (estimated 60% of your time)- Editing and formatting documents using the EHS Support style guide and templates to ensure consistency and quality in client deliverables. Tasks include:

- Covert documents to PDFs with bookmarks, including tables, figures, and appendices.
- Assisting Project Managers with project deliverable schedules, administration and data entry activities.
- Collating and communicating financial project performance with project directors (training provided).
- Service Line Administration (estimated at 20% of your time)
- Managing subscriptions to procurement systems including ISN and Avetta (training provided).
- Updating and managing information on the service line OneNote and SharePoint sites.
- Managing insurance documentation.
- Collating monthly health-and-safety data for client reporting.
- Assisting human resources with staff onboarding tasks.
- Assisting the health-and-safety team with document formatting and document control.
- Performing ad hoc duties and research to assist the operations team.
- Business Development Support (estimated 20% of your time)
- Assisting peers with marketing and business development initiatives including proposal formatting, newsletter development, website updates and analytics.
- Preparing, updating and collating proposal material including HSE, EMS, QMS documentation.

**POSITION REQUIREMENTS**:

- Proficiency with Microsoft Office 365, OneNote and SharePoint is essential.
- Experience in document formatting and an eye for design/presentation.
- Tech-savvy with an ability to learn new software, processes, and platforms.
- Ability to work independently and prioritise tasks appropriately.

Prior project support experience for environmental and remediation projects is highly desirable.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

  • Project Assistant

    13 hours ago

    Melbourne, Australia State Property Insurance Services Ta Master Menders Building Group Full time

    We are seeking a proactive Project Assistant to join our dynamic office team in Melbourne. The key role is to support project supervisors by efficiently managing purchase orders and performing a variety of essential project administrative tasks. Responsibilities include coordinating with suppliers, maintaining accurate records, and ensuring timely delivery...

  • Project Assistant

    2 days ago

    Melbourne, Australia National Gallery of Victoria Full time

    VPS 2.2: $66,063 per annum + 11% superannuation Full Time, Fixed Term for 2 Years The National Gallery of Victoria (NGV) is seeking a Projects Assistant who will provide administrative and project support to the Associate Director, Facilities and Operations and the Department. ABOUT THE POSITION: You will be responsible for providing administrative support...

  • Project Assistant

    4 days ago

    Melbourne, Victoria, Australia Transurban Full time $60,000 - $80,000 per year

    Working at Transurban is different; it's a place where you can see the benefits of your work play out in real life, every day. We create city-sized solutions-building and operating safer, smarter, and more sustainable roads-to solve pressing transport challenges that are slowing cities down.About the RoleWe're seeking a detail-orientedHR Project Assistantto...

  • Project Assistant

    2 days ago

    Melbourne, Victoria, Australia Transurban Ltd Full time $60,000 - $90,000 per year

    Working at Transurban is different; it's a place where you can see the benefits of your work play out in real life, every day. We create city-sized solutions-building and operating safer, smarter, and more sustainable roads-to solve pressing transport challenges that are slowing cities down. About the RoleWe're seeking a detail-oriented HR Project Assistant...

  • Project Assistant

    4 weeks ago

    Melbourne, Victoria, Australia Transurban Full time

    About the RoleWe're seeking a detail-oriented HR Project Assistant to support a payroll-related project within our People & Culture team. This 6-month contingent role is ideal for someone with a background in HR administration, project coordination, or data analysis, who thrives in a structured, task-based project environment.Key ResponsibilitiesManage and...

  • Project Assistant

    4 weeks ago

    Melbourne, Victoria, Australia Transurban Full time

    About the RoleWe're seeking a detail-oriented HR Project Assistant to support a payroll-related project within our People & Culture team. This 6-month contingent role is ideal for someone with a background in HR administration, project coordination, or data analysis, who thrives in a structured, task-based project environment.Key ResponsibilitiesManage and...

  • Project Assistant

    1 week ago

    East Melbourne, Australia Aussie Broadband Full time

    Our company is expanding and we are looking for new Project Assistant. Corporate Profile: Our company is a direct lender and can structure a logistics or transportation for your specific needs. We offer experience and expertise necessary to determine your best option. Whatever your company needs to grow can be financed at our company. Our various plans...

  • Project Assistant

    7 days ago

    North Melbourne, Australia OTTO Construction Group Full time

    Our company is expanding and we are looking for new Project Assistant. Corporate Profile: - We offer experience and expertise necessary to determine your best option. - Our various plans enable you to acquire, upgrade or replace equipment or vehicles easily and economically. Description: - experience in a manufacturing working environment. - This is a...

  • Personal Assistant/project Assistant

    1 week ago

    Melbourne, Australia Peninsula Health Full time

    Location: Melbourne | Southern Metropolitan Job type: Full time Organisation: Peninsula Health **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 34899 **- Are you ready to join our dynamic and inclusive team dedicated to achieving outstanding results?** - **The Director of the Redevelopment Team is seeking a...

  • Assistant Project Manager

    3 weeks ago

    Melbourne, Victoria, Australia at Full time

    OverviewAssistant Project Manager – Retail Fit outsWe are a proudly independent, family-owned business and one of Australia's leading alcohol retailers. We offer a wide portfolio of premium beer, wine, and spirits across the hospitality and retail sectors. As we continue to expand our retail footprint, we're looking for a proactive and experienced...