Project Assistant

2 days ago

Melbourne, Australia National Gallery of Victoria Full time

VPS 2.2: $66,063 per annum + 11% superannuation
Full Time, Fixed Term for 2 Years

The National Gallery of Victoria (NGV) is seeking a Projects Assistant who will provide administrative and project support to the Associate Director, Facilities and Operations and the Department.

ABOUT THE POSITION:
You will be responsible for providing administrative support to the Associate Director, Facilities and Operations in relation to day-to-day activities, including diary management, organising meetings and appointments, coordinating payments and fielding correspondence. Other responsibilities include:

- Supporting the coordination of travel services, including liaising with the travel service provider, maintaining procedures, reports, and records of staff travel, answering queries, booking travel for the Department and supporting travel payments.
- Providing project support to the Associate Director, Facilities and Operations and departmental and cross-disciplinary project teams, including NGV Contemporary and providing assistance with the writing and preparation of presentations.
- Effectively monitoring the Associate Director, Facilities and Operations’ tasks to ensure timely provision of support and/or information and
- Assisting with stakeholder management including databases and ensuring that information is created and managed according to the Information Management policy and procedures, including compliance with privacy and data security requirements.

Proficiency in MS Office products, including MS Word, Excel, PowerPoint and Project, and experience with the Adobe suite, is required.

Working experience of the public sector, cultural organisations and/or not-for-profit sector is desirable.

Recent graduates are encouraged to apply.

For more details refer to the role statement attached.

HOW TO APPLY
- covering letter
- statement addressing the key selection criteria in the role statement
- your curriculum vitae (CV)

By post
Human Resources Manager
National Gallery of Victoria
PO Box 7259
Melbourne VIC 3004

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