Legal Assistant

Job Title

- Legal Assistant

- Job Location

- Melbourne

- Job Type

- Legal Secretary/Assistant

- Expertise

- Secretarial Services

- Description

Our Legal Assistants provide invaluable assistance and they are highly regarded by the Partners and teams they support.

**Key responsibilities**

Primary purpose: Our legal assistants provide a range of administrative support to a number of fee earners in order to ensure that lawyers are fully supported in the delivery of legal services to our clients.

Following is an outline of the core responsibilities required of a Legal Assistant. Individual roles may vary depending on the fee earner and practice group requirements with some ad hoc responsibilities. This job description is to be used as a basis of the core duties a Legal Assistant will perform.

You will use your strong legal support background, forward thinking approach and initiative as you take on responsibility for the following:

- High level of legal secretarial support to fee earners as required
- General administration including inbox management, drafting correspondence and court documents
- Monthly billing, including ensuring that client SLA's and specific billing requirements are followed
- Attending to client and matter queries, including managing the process of opening new clients and matters, through to closure of a matter
- Generating briefs to counsel and liaising with junior and senior counsel on matter coordination
- Capturing and recording fee earner time including business development activities and liaising with clients
- Diary management, including organising internal and external client meetings and arranging travel
- All other ad hoc duties as required.

Client and matter
- Attending to client and matter queries
- Assisting lawyers with various tasks including Court documents and attending to e-filing
- Organising appointments/meetings
- Liaising with third parties (booking meetings, chasing responses to Court, Counsel etc).

Finance
- Process third party invoices and disbursements
- Compile and prepare fee earner expenses
- Assist the fee earners with timesheets in the firm's time management system, InTapp Time
- Provide assistance with the preparation of client reports.

**Essential skills and experience**
- Minimum 1 years of professional services experience (law firm ideally)
- Superior time management to complete tasks efficiently
- Superior attention to detail
- High level of professionalism and service excellence with clear and concise communication
- Flexibility to work autonomously and as part of a team environment
- Experience with Elite 3E and iManage will be highly regarded
- A positive attitude to work, and an adaptable and collaborative approach
- Be a proactive, self-starter who can hit the ground running.

**About Clyde & Co in the Asia Pacific Region**

Clyde & Co is a leading global law firm, specialising in the sectors that underpin global trade and commercial activity, namely: insurance, transport, infrastructure, energy, and trade and commodities. It is globally integrated, offering a comprehensive range of contentious and non-contentious legal services and commercially minded legal advice to businesses operating across developed and developing markets. Clyde & Co is committed to operating in a responsible way. This means progressing towards a diverse and inclusive workforce that reflects the diversity of its communities and clients, using its legal skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment. The firm has 440 partners, 1800 lawyers, 2500 legal professionals and 4000 staff in over 50 offices [and associated offices] worldwide.

**How to apply**

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**_We offer a rewarding work environment that supports professional growth and opportunities. We value diversity in our work place and it is the policy of the Firm to recruit, hire, promote, reassign, compensate and train highly qualified persons without regard to race, colour, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability or any other basis protected by applicable law._