Executive Assistant

6 days ago

Melbourne, Australia Anton Murray Consulting Full time

Melbourne- Investment Banking- Contract or TemporaryOur client is a leading global investment bank seeking an Executive Assistant for an initial 12-month contract with view to turn permanent.

**Key responsibilities**:

- Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences.
- Maintain team diaries and contacts
- Telephone answering is a priority & accurate and prompt messages and assistance
- Travel & book flights and accommodation for team, including knowledge and awareness of the whereabouts of bankers, relevant client activities and travel policy guidelines
- Expenses & accurately complete expense reports for team of bankers each month Assisting bankers and general administration tasks, source and collate research information, news runs and project materials as required.
- Coordinate couriers and outgoing mail, distribute incoming mail
- General administration, including document production (Word) when required; ad hoc project work
- Client entertainment & organise ad hoc lunches, dinners; work with
- Events Manager and bankers to invite clients to events
- Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences
- Build and maintain relationships with staff in offshore offices

**Experience**:

- Excellent written and verbal communication skills
- Prior Investment banking or financial services EA / PA/ TA experience
- Experience in providing support and senior levels of an organisation
- Able to manage priorities and conflicting issues in a professional manner
- Proficient in Microsoft Office Programs
- Extensive experience in admin in a fast paced environment

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