Reconciliation Administrator
2 weeks ago
Business Unit:
Cubic Transportation Systems
Company Details:
When you join Cubic, you become part of a company that creates and delivers technology solutions in transportation to make people’s lives easier by simplifying their daily journeys, and defense capabilities to help promote mission success and safety for those who serve their nation. Led by our talented teams around the world, Cubic is committed to solving global issues through innovation and service to our customers and partners.
Job Details:
Job Summary
This role is responsible for the effective management of financial service related administrative tasks that arise out of day-to-day project operations.
This role will assist by providing support to the financial services team ensuring that all assigned tasks are completed accurately and timely.
This position typically works under general supervision and direction.
Essential Job
**Responsibilities**:
- Provide administrative assistance with pay/collect activities, reconciliation tasks, bank reconciliations, daily cash book, and general ledger entries ensuring timeliness and quality of deliverables and compliance with internal policies and procedures. Manages and records petty cash as needed.
- Identify reconciliation issues and work with supervisor to resolve any such exceptions.
- Perform administration tasks as requested, including collating reports, transmitting reporting packages to client, document control, archiving, producing operational reports, new customer/vendor credit research, sales reports, invoice processing, and other ad hoc tasks.
- Analyze merchant chargebacks, respond to requests for information from credit card issuers and reconcile activity.
- Answer queries timely from internal departments, external customers, auditors, and third parties. Follow up issues for resolution.
- Process refunds, reimbursements, third party debt collections, vendor payments, and other accounts payable by delegated deadlines each day.
- Achieve service delivery levels that meet KPI and ensure tasks adhere with all legal, regulatory, policy and business requirements.
- Participate in end user testing for report enhancements or for new scope or product.
Other General
**Responsibilities**:
- Comply with Cubic’s Quality Management System
- Comply with Cubic Occupational Health, Safety and Environment policies and procedures
- Comply with security in accordance with established policies and procedures of the organisations
- Comply with Cubic Human Resources Procedures
- Other duties as requested
Minimum Job Requirements
Skills/Experience/Knowledge
Essential:
- Relevant qualification in Accounting or Finance is preferred.
- 1 year experience in customer service, accounts receivable, or reconciliation preferably in project operation
- Working knowledge of accounting processes and/or payment processing
- Demonstrated experience working in a fast-paced environment
- Demonstrated ability to focus on a specific task, think through and attend to all critical details
- Proficient experience using Microsoft Office including strong Excel skills
Personal Qualities
- Self motivated, calm demeanor, ability to work under pressure and multiple deadlines
- A collaborative style and ability to work as part of a team
- Good written and verbal communication skills
- Proven time management and priority setting skills
- Desire to learn, grow and succeed
- Interact with internal and external stakeholders
Condition of Employment
Successful outcome of a National Police Check
Worker Type:
Employee
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