Administrative Assistant

4 days ago

Subiaco, Australia marvin Consulting Full time

**ABOUT THE ORGANISATION**

**ABOUT THE ROLE**

Reporting to the Practice Manager, you will be primarily responsible for providing administrative support and offering a high level of care to clients and stakeholders accessing the service.
- Assist with managing accurate patient information, including patient record-keeping (hardcopy and electronic); data collection; bookings and billing
- Make appointments and respond to enquiries according to the Clinic procedures
- Timely and accurate issuing of invoices by Medicare guidelines
- Perform reception duties, answer phones, book and confirm appointments, and prepare client files
- Follow-up patients as directed by the Clinic Manager and make appointments as required
- Provide general administrative support to the Executive, including appointments, messages, word processing and copying
- Provide information and exceptional customer service to clients and stakeholders
- Build and maintain strong relationships with internal and external stakeholders
- Maintain condition of all files and records, repairing as necessary
- Ensure the front desk is consistently stocked with forms and materials for data collection
- Data entry using the Pharos software
- Handle and manage other ad-hoc or admin duties as required
- The above is not an exhaustive list of duties. You will be expected to perform different tasks as required in order to meet the overall objectives of the organisation._

**ABOUT YOU**
**Ideal Skills**
- **Have**:_
- Excellent administration skills (previous experience in a similar role within aged care/health care is highly advantageous)
- Friendly disposition and empathy for the patients and their families
- Demonstrated skills in the use of health-related software programs
- Excellent organisation skills, ability to prioritise and coordinate and excellent time management skills
- Demonstrated experience in data entry, data management and other general administration activities
- High-level attention to detail and confidence in analysing data and creating reports
- Advanced Excel skills (e.g. writing formulae with functions)
- Previous experience in a community, clinic, or in-patient health environment
- An understanding of addiction treatments and the aims and objectives of Fresh Start
- Willingness to support Fresh Start’s Christian approach and programmes
- **Ability to**:_
- Communicate efficiently with internal and external stakeholders
- Work effectively within a team and independently
- Be calm under pressure and have a “can-do” attitude
- Prioritise and consistently meet deadlines
- Be proactive and show initiative

**BENEFITS**
- Join a purpose-driven organisation
- Good values and culture are paramount for our client
- Enthusiastic and supportive team
- Generous salary packaging
- On-site parking available
- Professional development support

**HOW TO APPLY**

**CONTACT DETAILS**
Madhuri Vellayan

08 6377 7609

**Salary**: $46,000.00 - $48,300.00 per year

Schedule:

- 8 hour shift

Application Question(s):

- What best describes your Covid-19 vaccination status?
- Which of the Microsoft Office products are you experienced with?

**Experience**:

- Administrative Assistant: 2 years (required)

Work Authorisation:

- Australia (required)

  • Administrative Assistant

    4 days ago

    Subiaco, Australia St John of God Health Care Full time $68,939 - $74,517 per year

    Your role at St John of GodSubiaco HospitalThe Administrative Assistant is responsible for providing a highly professional standard of reception and a comprehensive admission and clerical support service to hospital clientele, caregivers and the health care team.The positionAnswer telephone and desk enquiries and assist where possible or refer the enquirer...

  • Administrative Assistant

    1 week ago

    Subiaco, Australia marvinHR Full time

    **ABOUT THE ORGANISATION** **ABOUT THE ROLE** Reporting to the Practice Manager, you will be primarily responsible for providing administrative support and offering a high level of care to clients and stakeholders accessing the service. - Assist with managing accurate patient information, including patient record-keeping (hardcopy and electronic); data...

  • Administration Assistant Subiaco

    3 days ago

    Subiaco, Australia MultiLit Full time

    MultiLit is a leader in effective literacy instruction in Australasia. Our programs are uniquely placed to be successful because they are supported by scientific research and have been demonstrated to be effective in practice through rigorous trials. This high standard of integrity has ensured a pre-eminent reputation for effective literacy instruction and...

  • Receptionist / Administration Assistant

    1 week ago

    Subiaco, Australia Regis Resources Full time

    **Introduction**: Regis Resources is an ASX-listed Perth based gold production and exploration company with a proven management team and a successful track record of developing mid-sized gold operations. Regis is a purely Australian gold miner with operations in Western Australia and New South Wales. The current mine site locations are in the WA Goldfields...

  • Reception and Administration Officer

    2 weeks ago

    Subiaco, Australia Alzheimer's WA Full time

    **About Us**: Established in 1982, Alzheimer’s WA provides care, support, awareness and information to assist people living with dementia, as well as their families and carers. Our services include advocacy, education, partnerships, training, consultancy and holistic person-centred care programs, based on a philosophy of understanding the lived experiences...

  • Land Administrator

    1 week ago

    Subiaco, Australia NORTHERN STAR RESOURCES Full time $80,000 - $120,000 per year

    Land / Tenement AdministratorReady to expand on your professional journey with Northern Star Resources (NSR)? As an ASX-50 global-scale gold miner, we have significant operations in Western Australia and Alaska. With unparalleled pathways for career advancement and professional development, we stand proudly as Australia's premier gold employer.Interested?...

  • Human Resources Administrator

    4 days ago

    Subiaco, Australia Australian Wildlife Conservancy Full time

    **Introduction**: **About AWC**: Australian Wildlife Conservancy (AWC) is a global leader in conservation, providing hope for Australia’s wildlife with a science-informed, land management partnership approach which delivers high impact results. We protect endangered wildlife in iconic regions such as the Kimberley, Cape York, the Top End and Kati...

  • Administrative Officer

    16 hours ago

    Subiaco, Australia St John of God Health Care Full time $68,939 - $74,517 per year

    Your role at St John of God Subiaco HospitalIn this role you will provide administrative services and support to the Learning & Development Department.The PositionProvide general administration support for the department including use of generic office equipment such as photocopying, faxing, maintaining stationery and hospitality supplies, and maintaining...

  • Administrative Officer

    3 days ago

    Subiaco, Australia St John of God Health Care Full time $68,939 - $74,417

    Your role at St John of God Subiaco HospitalIn this role you will provide administrative services and support to the Learning & Development Department.The PositionProvide general administration support for the department including use of generic office equipment such as photocopying, faxing, maintaining stationery and hospitality supplies, and maintaining...

  • Administration Officer

    2 weeks ago

    Subiaco, Australia St John of God Health Care Full time

    Your role at St John of God Subiaco Hospital As Safety, Quality and Risk Administration Officer you will provide comprehensive, high-level administration support to the Safety, Quality and Risk Team in a range of clerical tasks including scheduling and calendar maintenance; prioritizing and handling of inbound and outbound communications; preparing agendas...