Executive Assistant

2 weeks ago

Brisbane, Australia Agriculture and Fisheries Full time

As per the Department of Agriculture and Fisheries' mandatory vaccination policy, it is a condition of employment for this role that the employee, is and remains fully vaccinated against COVID-19 (DAF COVID-19 Vaccination Requirements - Policy & Procedure). Provide high level, confidential secretarial and support functions, including diary management, to the Deputy Director-General, Fisheries and Forestry.
- Organise meetings with staff at all levels within the Department, with other public sector agencies, as well as with external organisations and stakeholders.
- Prepare meeting packs for the Deputy Director-General, including liaising with relevant staff and stakeholders to ensure supporting papers are available for meetings.
- Progress the flow of documentation (including correspondence) through the Deputy Director-General and Office of Deputy Director-General, including following up on outstanding items.
- Coordinate travel and accommodation arrangements for the Deputy Director-General.
- Maintain effective time management practices
- Coordinate purchasing requirements using a corporate as required.
- Reconcile the corporate card of the Deputy Director-General using ProMaster
- Prepare travel claims on behalf of the Deputy Director-General using Fraedom
- Use discretion, autonomously redirect and respond to matters within defined boundaries.
- Support a positive culture within the office utilising strong interpersonal communication to enable the delivery of effective and timely executive support.
- Assist when required the Executive Correspondence Officer regard to the preparation of correspondence.
- Assist the Executive Manager and Senior Project Officer with administrative work as required and provide high quality advice to staff at all levels on procedures and administrative standards.
- Work flexibly across the business group and provide assistance with other duties as directed and required.

Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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