Executive Assistant

6 days ago

Brisbane, Australia Agriculture and Fisheries Full time

As per the Department of Agriculture and Fisheries' mandatory vaccination policy, it is a condition of employment for this role that the employee, is and remains fully vaccinated against COVID-19 (DAF COVID-19 Vaccination Requirements - Policy & Procedure). Provide high level, confidential secretarial and support functions, including diary management, to the Deputy Director-General, Fisheries and Forestry.
- Organise meetings with staff at all levels within the Department, with other public sector agencies, as well as with external organisations and stakeholders.
- Prepare meeting packs for the Deputy Director-General, including liaising with relevant staff and stakeholders to ensure supporting papers are available for meetings.
- Progress the flow of documentation (including correspondence) through the Deputy Director-General and Office of Deputy Director-General, including following up on outstanding items.
- Coordinate travel and accommodation arrangements for the Deputy Director-General.
- Maintain effective time management practices
- Coordinate purchasing requirements using a corporate as required.
- Reconcile the corporate card of the Deputy Director-General using ProMaster
- Prepare travel claims on behalf of the Deputy Director-General using Fraedom
- Use discretion, autonomously redirect and respond to matters within defined boundaries.
- Support a positive culture within the office utilising strong interpersonal communication to enable the delivery of effective and timely executive support.
- Assist when required the Executive Correspondence Officer regard to the preparation of correspondence.
- Assist the Executive Manager and Senior Project Officer with administrative work as required and provide high quality advice to staff at all levels on procedures and administrative standards.
- Work flexibly across the business group and provide assistance with other duties as directed and required.

Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

  • Executive Assistant

    2 days ago

    Brisbane, Australia TROOCOO Pty Ltd Full time

    Fortitude Valley location - C Suite support - Permanent full time opportunity - Opportunity for an experienced Executive Assistant to support a Global Executive as the organisation embarks on their next exciting growth phase_ Troocoo are partnering with an iconic organisation which has seen global success due to their exceptional customer service and out of...

  • Executive Assistant

    4 days ago

    Brisbane, Australia KordaMentha Full time

    Job Title Executive Assistant Job Location Brisbane Division Practice Management - Office Support Description - **Executive Assistant** Hours: 8.30 am to 5.00 pm (flexibility required) Reporting Relationships: Brisbane's Managing Partner (Performance Improvement), 2 Partners (Restructuring), 2 Executive Directors (Restructuring) and the wider Restructuring...

  • Executive Assistant

    2 weeks ago

    Brisbane, Australia TROOCOO Pty Ltd Full time

    6 week temporary contract with immediate start - Brisbane CBD location - Work with a reputable organisation Our client is a leader in their field in Australia, dedicated to providing exceptional, quality services to their large and diverse clientele. Troocoo are proud to be partnered with them in their search for an Executive Assistant to support their C...

  • Executive Assistant

    4 days ago

    Brisbane, Australia TROOCOO Pty Ltd Full time

    Part time opportunity - 3 days per week - Immeidate start - Work from home 1 day per week Troocoo are excited to be partnering with a well established global organisation that is values driven and people focused. We are currently recruiting the role of a part time Executive Assistant to support a dynamic Senior Level Executive as the organisation enters...

  • Executive Assistant

    2 weeks ago

    Brisbane, Queensland, Australia Department of State Development, Infrastructure and Planning Full time $80,000 - $120,000 per year

    • Provide confidential secretarial and executive support to either the Assistant Coordinator-General or two Executive Directors in a fast-paced and sensitive working environment, including the management of the Executive Directors' appointment diaries and emails and coordinating requests, meetings, and other events.• Consult and negotiate with executive...

  • Executive Assistant

    2 days ago

    Brisbane, Australia Regional Development, Manufacturing and Water Full time

    **The Role**: Operating from within the Office of the Executive Director in the Water Operations and Systems team you will be involved in the provision of efficient, effective and confidential administrative and operational support to the Executive Director and the leadership team. This office operates in a highly dynamic and responsive environment, with an...

  • Executive Assistants

    2 weeks ago

    Brisbane, Queensland, Australia National Archives of Australia Full time $90,000 - $120,000 per year

    Job no: 497163Work type: Full timeLocation: Brisbane, Canberra, VariousAbout the roleNational Archives provides leadership in best practice management of the official record of the Commonwealth and ensures that Australian Government information of enduring significance is secured, preserved and available to government agencies, researchers and the...

  • Executive Assistant

    1 week ago

    Brisbane, Australia Queensland Government Full time

    The responsibilities of this role necessitate a seasoned administrative professional adept at operating within a dynamic and evolving environment to provide critical corporate, executive, and corporate coordination and management. We are looking to find the person best suited for the role and will be considering your knowledge, skills, experience, potential...

  • Executive Assistant

    2 days ago

    Brisbane, Australia Hudson Australia Full time

    This pay rate is inclusive of mandatory 25% casual loading Flexhive by Hudson is seeking experienced and reliable Executive Assistants (EAs) to provide high-level support across various Queensland State Government departments. If you're ready to make a real impact, working with some of the most respected agencies in the public sector, we want to hear from...

  • Executive Assistant

    2 days ago

    Brisbane, Australia TROOCOO Pty Ltd Full time

    Fortitude Valley location - Full time permanent opportunity - Support 2 executives in a project environment Opportunity for an experienced Executive Assistant that is looking for a growth opportunity within a project environment. Troocoo are proud to be partnering with a well-established Australian organisation that is values driven and people focused. A...