Probate Registry Administration Officer

Department of Justice
Supreme Court
Southern Region

Applications must be submitted by Thursday 12 September, 2024 11:55 PM

**Position details**:
**Applications close**:

- Thursday 12 September, 2024 11:55 PM AEST**Award/Classification**:

- Tasmanian State Service Award - General Stream Band 3**Salary**:

- $72,605.00 to $78,481.00 per annum**Employment type**:

- Permanent, full-time**Region**:

- South**Location**:

- Hobart**Job description**:

- The objective of this position is to contribute to the timely disposal of probate matters coming before the Court by providing administrative and clerical support associated with the day-to-day operations of the Probate Registry.The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

**Hours per fortnight**:
73.50 hours per fortnight - flexible options available.

**Duties**:

- Provide assistance to the Probate Registry Supervisor in undertaking administrative and clerical functions associated with the day-to-day operations of the Probate Registry.
- Ensure the accurate and timely maintenance and entry of information into the probate database.
- Check that documentation submitted complies with legislative requirements. With a focus on accuracy, prepare grants, issue invoices and receipts, undertake searches and attend to general correspondence and enquiries.
- Provide procedural advice to Probate Registry stakeholders, including Court legal officers, the Registrar, trustee companies, legal practitioners and their staff, applicants in person, genealogists, government agencies, members of the public and Court staff.
- Undertake other duties as may be required from time to time, including:

- Act as an Associate to a Judge or Associate to the Associate Judge
- Provide assistance to the Criminal and Civil Registries
- Contribute to the achievement of team objectives by working in a small multi-skilled team.
- The incumbent can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications, and experience normally expected from persons occupying jobs at this classification level.

**Pre-employment Checks**:
The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:
1. Pre-employment checks
- Arson and fire setting
- Violent crimes and crimes against the person
- Sex-related offences
- Drug and alcohol related offences
- Crimes involving dishonesty
- Crimes involving deception
- Making false declarations
- Malicious damage and destruction to property
- Serious traffic offences
- Crimes against public order or relating to the Administration of Law and Justice
- Crimes against Executive or the Legislative Power
- Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

**Desirable Requirements**:

- Appointed Justice of the Peace or willingness to qualify for appointment.

**How to apply**:
To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.

Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.

**For more information**:
Marissa Priest
Registry Manager (South)
Phone: (03) 6165 7453

**Reasonable Adjustment Queries**:
Organisational Development and Design Team
(03) 6165 7603