Executive Assistant, Membership

We are Australia’s largest superannuation fund, here to help members achieve their best possible retirement outcome. We create meaningful value for members and our communities through our diverse workforce of high performing, motivated employees, based across Australia.
- Purposeful work delivering outcomes for our 2.7 million Members
- A values led, inclusive work environment
- Sydney based position

**Your new team**
Our Membership and Brand group provides a broad range of services to Fund members, with the strategic goal of positively engaging, educating, growing and retaining our membership. In this team, you will be surrounded by colleagues who consistently deliver with integrity and energy. Our shared purpose is singular and clear. Every day and in different ways we are inspired by the challenging and fulfilling work of improving financial outcomes of members.
**Your new role**
The Membership & Brand Executive Assistant provides professional administration support to the General Executive and senior leaders within the Group. This role will establish effective relationships with the Group Executive, Membership & Brand and all Departmental “Heads of” to ensure all administrative matters are managed efficiently and to facilitate the smooth running of the team.
Key responsibilities will include;
- Provide diary management support to Executive and senior leadership team
- Provide a high level of effective and confidential administrative management support to the Group Executive, Membership & Brand and where appropriate, support other Heads of Departments within the Group
- Assist with the preparation, formatting and editing of department papers, presentations and reports
- Assist with projects/tasks as required to ensure effective running of the team
- Support senior members of the team with travel arrangements and approvals
- Ensure a positive, professional approach towards all stakeholders, internal or external, to build rapport, build confidence and enhance the Fund’s overall reputation
- Provide support for the organisation of meetings & teleconferences including the distribution of agendas & minutes as required
- Assist with arranging conference events, coordinating attendance and associated matters
- Coordination of team events & activities
- Support the financial management of the Group through invoice processing, raising purchase orders and assisting with credit card management for senior team members including monthly reconciliation
- Contribute to the strength of the team by sharing information, working collaboratively, transferring skills and being supportive and flexible

**What you’ll need**
As the successful applicant you will have in-depth experience providing executive assistance to senior leaders in a growing and changing environment. With the ability to work under pressure, set and manage multiple conflicting priorities and meet specified timeframes and deadlines, you will possess strong problem-solving skills and initiative to remove obstacles.
With highly developed interpersonal and communication skills, you will have the ability to build rapport and work effectively with colleagues and stakeholders at all levels. In addition, you will bring;
- Demonstrated ability to coordinate tasks and operate independently
- Strong stakeholder relationship skills including the proven ability to initiate, maintain and develop relationships with peers, with the objective of gaining cooperation and meeting timelines for the delivery of advice
- Strong written and oral communication skills; including proven experience in dealing with confidential and sensitive issues with discretion
- Ability to maintain a high level of confidentiality and trust across a range of matters
- Demonstrated ability to manage a senior executive’s office and administrative staff, co-ordinate tasks, set priorities, and operate independently
- Strong problem-solving skills and demonstrated initiative to remove obstacles

More than a set of skills, we are looking for someone who is curious, collaborative, great at communicating, and is always willing to learn.
**What you’ll get in return**
You will be working with a People Leader who values and supports your personal growth, in a growing, dynamic and authentic organisation that promotes integrity and puts members first.
We are proud to be a WGEA certified Employer of Choice for Gender Equality (since 2012). We are committed to the recruitment, development, and support of a diverse workforce into an environment which is inclusive, embraces diversity in all its forms and is a place where you can be you.
All roles can flex at AustralianSuper, and we are happy to discuss what this can look like for you. Please talk to us about the flexibility you are seeking, and we will explore what is possible for this role.
Other benefits include a competitive salary, genuine flexible working arrangements, income protection insurance and generous leave entitlements.
**What’s next**