Legal Assistant

2 weeks ago

Melbourne, Australia Maddocks Full time

We are a modern Australian law firm with a leading reputation. We focus on exceptional service, operational excellence and being at the forefront of employee experience. We work closely with Australian and international businesses, organisations and governments.

**About the role**

We are seeking a talented Legal Assistant to join our high-performing Public Law team on a 12-month contract. We are looking for an energetic team-player to work closely with an award-winning Partner and the wider legal team.

There is plenty of variety in this role with the key responsibilities including:

- Coordination of internal and external meetings/functions
- Opening and closing of matters including e-filing and physical archiving via Aderant Expert (billing) and iManage (document management) systems
- Time entry, preparation and processing of monthly invoices
- Creating, drafting, editing and formatting a range of documents
- Maintaining the team’s client database
- Booking travel arrangements
- General ad hoc administrative duties.

**About you**

You will be a proactive and passionate team member, who can maintain ownership of their role in a busy environment where no two days are the same. You will need to be able to demonstrate initiative, a willingness to learn, and display confidence and enthusiasm in completing all tasks. Above all we are looking for someone who is collaborative and proactive.

In addition to this, ideally you will have:

- Previous experience as a Legal Assistant in a law firm or other professional services environment
- Excellent interpersonal skills
- A proactive approach with strong organisational skills
- Strong computer skills, and competence in the Microsoft Office Suite (experience with iManage and Aderant Expert is highly regarded)
- Attention to detail and the ability to produce accurate, high-quality work within set timeframes

**Why join Maddocks?**

Maddocks is simply a great place to do great work. We foster a culture of collaboration, learning and engagement where you will experience:
**A diverse and inclusive workplace**: We have been named an employer of Choice for Gender Equality by the Workforce Gender Equality Agency (WGEA) every year since 2004 along with being named a Silver Employer at the Australian Workplace Equality Index's 2024 LGBTQ Inclusion Awards. We promote diversity internally through our Maddocks Gender Equality Network, Maddocks CALD, Maddocks Disability Inclusion and Maddocks Pride groups.

**Career Development**: Learn and develop through structured learning and development programs at each stage of your career and study support programs.

**Community involvement**: give back to the communities in which we operate through our thriving pro bono and grants programs and staff volunteering initiatives.

**Work flexibly**: work in a hybrid way with part of your week in the office and support to set up your home office.

**Wellbeing & Benefits**: access to up to 20 weeks paid parental leave, discounted gym memberships & health insurance, salary continuance insurance, Employee Assistance Program and parents and carers wellbeing programs.

Our people are our greatest advocates and we believe this is a result of our inclusive culture and focus on complex and interesting work.

**Ready for your next career move? Make your Move to Maddocks

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