Office and Administration Manager

Office and Administration Manager
- Blend Projects
- Circa $100k TFR (in line with exp) + parking + purpose built modern office facilities
- Leverage off your contract admin + leadership exp
- Loads of autonomy and variety
- Unique Administration Manager _career opp - l_everage off your contract administration exp _in the civil construction sector_ and take on this leadership opp_
- Our Brisbane based client is very proud of their ‘Green from the Ground Up’ philosophies and operational practices, ensuring they are minimising the impact their work has on the environment. This coupled with their safety priority has delivered for them a great combination of long term tenure across both their teams and their customer relationships.
- Specializing in civil construction, concrete works, demolition and earthworks throughout Southeast Queensland and Northern New South Wales, they are well recognised for their commercial, education, health and leisure sector project management and delivery. Proud of their reputation for the provision of a quality business partnership and project delivery, they are underpinned by a well resourced modern fleet of plant, machinery and trucks to guarantee their ability to deliver on their program timelines.
Today they are seeking to appoint a talented Office and Administration Manager to support their growth strategy, enabling them to continue to nurture this very special culture they have developed through their hands on, collaborative and authentic leadership approach. Passionate about building long-term relationships with their teams and their clients, they are extremely committed to ensuring they are working with them collaboratively to achieve innovative and full-service solutions.

**So**
**what**
**’**
**s in it for YOU?**
- An exciting career opportunity
- Circa $100k TFR (in line with your exp) + parking + purpose built modern office facilities
- A long term and highly engaged team to support

**What you will bring to this role**:

- 2-5 years proven previous experience in a similar role is a must
- Demonstrated experience in adhering to strict confidentiality policies and procedures
- Experience working with multiple IT systems and software including Microsoft Office and CRM
- Proven ability to take initiative and develop and manage information and office systems
- Accounts payable & data entry experience advantageous
- Experience working in construction administration advantageous.
- The ability to gather, input and monitor information
- The ability to build rapport and work as a team with key internal and external stakeholders
- Strong, proven organisational & multi-tasking skills
- Excellent written, verbal and interpersonal skills
- Previous construction administration knowledge advantageous
- Logical thinking for problem solving and multi-tasking
- Comfortable and openness to learning and working with new software systems
- High level attention to detail and accuracy
- High level of personal integrity
- An enthusiastic and positive disposition
- To work in a way that holds high regard for our clients values and culture

**Your key responsibilities will include**:

- Office Management - take the lead on the administrative functions of the office
- Coordinate the Contract Administration and Office Management functions of this civil construction company to ensure the smooth and efficient running of projects and the office
- Record and distribute meeting minutes for all internal construction team meetings
- Assist construction management and project teams with various administration duties where required
- Management of office inventory including purchasing of materials for projects & acquiring updated supplier price lists
- Safety Administration - including management of daily work dockets and inputting information from work dockets into system + the control and updating of all safety registers/files
- In collaboration with Contractor Administration, preparing HSEQ safety packs at commencement of new projects
- Maintaining health, safety and compliance documentation
- Management of fleet including vehicle registrations
- Maintaining servicing software, Gearbox, for all machinery & weekly follow up of OHS Site Safety Walks and Toolbox Meetings
- Maintain and control sub-contractor insurance including public & products liability and Workcover insurance policies
- HR Administration - maintain employee register, prepare and proactively induct along with the coordination of outsourced HR provider services
- Information Technology Management - coordination of outsourced IT provider services
- Asset Management - fuel card management along with vehicle, plant and equipment registers
- Accounts Administration support as required

There will be no getting bored in this role

This is an exciting career opportunity for a highly engaging ‘can do’ Administration Manager who loves the Civil Contracts Administration space, and also enjoys loads of autonomy, responsibility, variet