Contracts Administrator

Join HIFLOW INTEGRATED SERVICES GROUP PTY LTD as a Contracts Administrator

HIFLOW INTEGRATED SERVICES GROUP PTY LTD is a dynamic and fast-growing multi-service company, with a team of over 100 professionals across the east coast of Australia. We are currently looking for a proactive and self-driven Contracts Administrator to become a key part of our team. This role offers an excellent opportunity for career growth and development within a supportive, training focused environment.

About the Role:

As we continue to expand nationally, we are looking for a motivated, detail focused Contracts Administrator to support our Estimating & Project Delivery teams. This role will suit someone who enjoys structure, thrives in a fast paced environment & takes pride in supporting the successful delivery of quality projects.

As a key support to our Estimator and Project Managers, the Contracts Administrator will be responsible for the day to day coordination & administration of commercial projects. Your work will directly contribute to smooth project operations and client satisfaction.

Key Responsibilities:

• Support the preparation & administration of subcontractor agreements
• Manage and track supplier & subcontractor purchase orders, ensuring alignment with budgets
• Liaise with subcontractors to obtain compliance documentation (licences, insurances, SWMS) and maintain up to date records
• Assist with the preparation & submission of monthly progress claims, variations, and project documentation
• Collaborate with Project Managers to monitor budgets, cost commitments & project forecasting
• Prepare and compile project-specific Operations & Maintenance (O&M) Manuals at completion
• Ensure all project documentation is accurate, compliant and stored systematically
• Assist with internal reporting, contract closeouts and project handovers

• Minimum 2 years' experience in a Contracts Administrator or Project Coordinator role (preferably in HVAC, building services or construction)
• Understanding of subcontractor procurement, compliance & contract administration processes
• High attention to detail with excellent organisational & time management skills
• Strong written & verbal communication skills – confident liaising with suppliers, contractors & internal teams
• Sound working knowledge of Microsoft Office; experience with SimPRO or similar software is highly desirable
• A proactive, solutions focused attitude and the ability to work independently while supporting a broader team

What Hiflow Can Offer You:

• Career Stability & Growth Opportunities: Be part of a fast-growing business that invests in your development with regular training and learning opportunities
• A Supportive, Collaborative Environment: Work in a "family feel" atmosphere where everyone's contributions are valued.
• Employee Assistance Program (EAP): Access support for your health and wellbeing.
• Birthday Leave: Enjoy a paid day off to celebrate you
• Company Mobile Phone & Uniforms: All the tools you need to succeed.

At Hiflow, you're not just another employee – you're an essential part of our family. If you're looking for a company that supports your growth and values your input, apply now We can't wait to welcome you to our team and share in our success together.

Click "APPLY" to get started.