Executive Assistant to The CEO

**Overview**

We are an Australian technology company creating the future of mobility with software-defined driverless transport. To build this new future and respond to growing demand, we are on the hunt to employ fresh thinking, technical minds to join our dynamic team, where we will continue to innovate and thrive together.

Applied EV creates an inclusive environment that empowers employees and embraces diversity. We welcome and encourage everyone who has a passion and curiosity for technology, automotive and innovation to explore our open positions and join our growing team.

**Job Purpose**:
Provide high level administrative and office related support to the CEO. Be a resource across the senior Executive team, and in particular to the Marketing Manager to aid the business achieve its goals.

**Key Accountabilities / Responsibilities**:
**Duties & tasks include**:

- Performing administrative tasks relating to the office of the CEO.
- Co-ordinating the diary, schedules & appointments for the CEO as required.
- Co-ordinating all travel for the business, domestic and international, including flights, accommodation and changes to travel arrangements as they occur.
- Assisting in the financial co-ordination of the CEO’s office expenses, including reconciliation of CEO expenditure for reimbursement / payment as appropriate.
- Being the main point of contact for all enquiries/requests to the CEO’s Office and liaise with Applied EV employees on behalf of the CEO as required.
- Planning internal conferences, events, calls and meetings, including the logístical arrangements for multiple domestic and international requirements.
- Providing hands on assistance to the Marketing Manager including, but not limited to assisting and participating in:

- preparation of marketing materials (digital, design, copy).
- event (internal and external) preparation.
- Applied EV social media activities.
- Applied EV website collateral (images, presentation & content).
- Industry event nights (universities, partners, corporate events)
- Internal Applied EV communications and
- Assisting the CEO and senior stakeholders with administrative support and support as required with allocated business projects.

**Requirements**:
**Key Competencies and Skills**
- Is very organised and displays high degrees of energy and enthusiasm.
- Has a can-do approach and is comfortable in a highly dynamic and flexible environment.
- Understands the complexities and nuances of corporate environments and working with senior stakeholders.
- Possess a high degree of situational awareness and ability to work with competing priorities.
- Demonstrates a high degree of attention to detail.
- Has experience in, exposure to, or a flare for marketing (copy, design, presentations, event co-ordination)
- Presents with the maturity and confidence to manage highly sensitive material and play a key role within a tight-knit professional team.
- Is adaptable, flexible and is able, on occasion, to work outside of normal business hours.

**Experience & Requirements**:

- Tertiary qualifications in Business, Administration, Marketing or similar, or a minimum of 5 years’ experience in a comparable role.
- Excellent interpersonal skills, effective stakeholder engagement & ability to effectively interact with senior executive team.
- High level time management & organisational skills to manage shifting priorities.
- Proven experience managing competing priorities and providing consistently high levels of support within short deadlines, and high work volume.

**Benefits**
- The opportunity to have ownership over your responsibilities.
- Satisfaction in being at the forefront of creating the future of a new and growing class of autonomous electric vehicles.
- Work alongside a friendly and passionate team on cutting edge technology.
- Enjoy kitchen facilities, including an on-site barista, with free snacks, drinks, lunch, fresh fruit and tea/coffee provided everyday.