Project Support Officer

3 days ago

Melbourne, Australia Talent International Full time

australia melbourne contract au$400.00 - au$450.00 per day + inc super**The Client & Role**:
We are currently working with a large-scale Australian utilities organisation, they currently have a position for a Project Support Officer to support the project co-ordinator in all aspects of administration, record keeping, finance management support, resourcing support, logistics support and providing overall assistance as required. Initially offered as a 6-month contract, the role has a strong likelihood of extensions or movement to other projects.

**Responsibilities**:

- Set up and maintain project files.
- Maintain document control procedures.
- Assist as required in the collection of actuals data and forecasts and perform accruals.
- Co-ordinate and establish meeting requests for various workshops, forums and general meetings. Maintain the Program calendar accordingly.
- Take minutes and actions in various meetings as required.
- Assistance with Resource Tracker as required.
- Co-ordinate Onboarding and Offboarding of resources (including internal and external vendor resources).
- Be the conduit for any helpdesk issues impacting the Program.
- Administer the configuration management procedure.
- Administer the receipt, identification, versions, storage and issue of all project artefacts.
- Provide information on the status of all artefacts.
- Archive superseded artefact copies.
- Ensure the security and preservation of the master copies of all project artefacts.
- Maintain a record of all copies used.
- Notify holders of any changes to their copies.

**Required Skills and Specialisms**:

- Experienced Project co-ordinator with good project management disciplines on large projects/ programs
- Tools Skills Required: MS Office Suite and SharePoint Online
- Process Skills Required: Basic knowledge of project management methodologies (Waterfall experience)
- Strong stakeholder management skills, analytical & problem solving, good communication skills, careful eye for details, exceptional presentation skills and takes pride in quality output, multitasking ability & hands-on
- Ability to provide assistance as required at short notice on a wide variety of administration requests that may come from the Project Co-ordinator or the various stream leads on the program.

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