Administration Assistant

1 week ago

Greater Adelaide SA, Australia Essential HR Full time

Join an award winning, growing organisation
- Work flexible part time hours
- Earn a competitive salary, above award

**About Jay Duggin Painting**:
Based in the heart of Adelaide, we are an award-winning Painting and Decorating company. We work on both residential and commercial projects with private clients, builders, and local Councils. We are concerned about the environment and practice eco-friendly procedures to reduce our environmental impact.

**What we will offer you**:

- The opportunity to join a growing organisation, with established clients.
- A great team culture and fun working environment
- Monthly team social events and awards
- Quarterly and end of year celebration
- Training & development
- Competitive salary, above awards rates
- A permanent part time role, with flexible hours.

**Role overview**:
This position will report to the General Manager and is required to undertake the general administration of the business to ensure the smooth operation.

**Main responsibilities**:

- Complete all general administration functions for the business and the General Manager
- Deliver exceptional customer service to our clients
- Enter, maintain and manage tasks in the job management system from start to finish
- Onboarding of new staff, including ordering new uniforms and creating the training matrix
- Action police clearances and all employment checks for employees
- Raising purchase orders for material and any follow up
- Book in quotes and provide costing of jobs following the quote
- Monthly updates with our SEO company
- Schedule and take minutes of meetings
- Create monthly and quarterly newsletters
- Write relevant blogs for the website
- Make process improvements
- Providing updates to the team on safety and compliance

**What you will bring**:

- Minimum 2-3 years’ experience in office administration
- Background working in trade business highly desirable
- Experience using Servicem8 or similar tradie job management software highly desirable
- Experience using XERO or similar accounting software highly desirable
- Proficient in MS Office Suite
- Able to work individually demonstrating initiative, but also willing and capable to work as part of a team
- High level communication and interpersonal skills
- Excellent customer service skills
- Highly motivated with strong attention to detail
- Ability to take initiative and make recommendations for process improvement
- Excellence organisation, problem solving, and time management skills
- Able to multitask and adapt when plans change
- Current driving licence

**To Apply**:
Click ‘Apply’ and upload your current resume addressing the above criteria.

**Application Process**:
Applicants need to be in Adelaide with full working rights to be considered.

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