Billing Assistant

1 week ago

Sydney, Australia Clyde&Co Full time

Job Title

- Billing Assistant

- Job Location

- Sydney

- Department

- Insurance Financial & Professional Disputes

- Job Type

- Legal Secretary/Assistant

- Description

As the centralised expert billing resource to this defendant insurance practice area, you will play a key role in providing financial operations support to Partners and manage the end to end billing function adhering to client requirements and organisational objectives.

**Key responsibilities**
- Prepare & distribute WIP reports
- Attend to billing administration which includes, but is not limited to:

-- Generating billing guides and Disbursement Only invoices
- Editing and finalising bills, including rate and Payors verification
- Reviewing engagement letters to ensure that bills conform with client billing requirements
- Summarising billing information in client Service Level Agreements, and
- Distributing finalised bills to the practice, ensuring all invoices are sent to the clients.
- Attend to e-billing administration which includes, but is not limited to:

-- Assisting with the set up and maintenance of client e-billing platforms
- Uploading bills to e-billing platforms, attending to e-billing challenges and preparing final tax documents.
- Troubleshooting billing issues and escalating to Australia Bills and management as appropriate.
- Ensuring that billing procedures are being followed and assist with the development, improvement and implementation of billing procedures
- Assist with providing training to fee earners, secretaries and new team members on the billing process
- Client reporting - distribute and populate reports for institutional clients on a monthly and quarterly basis
- Partners monthly expenses
- Assisting in running conflict checks when necessary
- Attending to file closures
- Attending to Trust enquires
- Dealing with overpayments from clients
- All other financial related duties to support the Partners, Fee Earners and other legal support
- Provide ad hoc secretarial cover as required such as:

Assist with matter related admin such as opening and closing files, collation of documents and materials

**Skills and experience**
- Minimum of 1-2 years' experience in a similar role
- Highly numerate & analytical with excellent attention to detail
- Self-motivated with good interpersonal skills and the ability to communicate effectively across all levels of an international organisation
- Flexible with the ability to meet tight deadlines and manage competing priorities
- Has a positive approach and attitude, shows high levels of initiative and enthusiasm
- Able to challenge the status quo with a continuous improvement mind-set
- Previous experience in a law firm or a professional services environment would be advantageous, and
- A knowledge of Thomson Reuters Elite 3E would be advantageous but not essential.

**Reporting Structure**

In addition to any Partner reporting lines, the Billing Assistant will report to the Legal Support Manager.

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