Executive Assistant
2 weeks ago
APS Level 4, Ongoing
- $66,867 - $73,326 + 15.4% super
- Brisbane, Melbourne or Perth
We are seeking a well-organised person who loves connecting with people for the role of Executive Assistant to two senior leaders at the Bureau:
- General Manager Energy and Resources - Stephen Duggan (Perth)
- General Manager Aviation, Land and Maritime Transport - Dr Brett Anderson (Melbourne)
Broadly, your time will be evenly divided between the two General Managers and contribute as a member of their teams. Executive Assistants at the Bureau act as a primary contact point for customers, partners, stakeholders and colleagues seeking time with General Managers. You will often be responsible for providing the first impression of the Bureau, so your ability to communicate in a friendly, helpful and professional manner is vital.
You will also play a key role in enabling the leadership teams to function effectively, assisting with meeting logistics and drafting communication to keep the larger Program teams informed. To do this you will have the opportunity to create digital content and maintain our intranet sites (Sharepoint), publish routine updates through different channels (Yammer and MS Teams) and ensure team and individual actions are managed and monitored effectively (MS Planner). You will be a member of a community of EA's who work to support each other and develop a strong network of relationships across the enterprise. You will also become an expert in the processes central to smooth operation of the business, from recruitment to procurement, booking travel and planning workshops and events.
To be successful in the role you will employ your strong interpersonal skills and be confident working face-to-face as a member of a team but also be adept at using technology to connect with people. High level organisation and time management skills are essential to the role, including diary management, correspondence management and collaborating with colleagues across the enterprise. Ideally you will have experience handling sensitive and confidential information, including briefs, submissions and presentations.
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