Legal Secretary

We are a modern Australian law firm with a leading reputation. We focus on exceptional service, operational excellence and being at the forefront of employee experience. We work closely with Australian and international businesses, organisations and governments.

**About the role**

In our Sydney office, we are offering a fantastic opportunity for a motivated Senior Legal Secretary to join our Commercial Dispute Resolution and Litigation team. In this full-time role, you’ll work closely with a dedicated partner and a skilled team of lawyers, placing you at the centre of a dynamic practice. You'll manage intricate litigation matters for prominent clients, where your ability to maintain precision and efficiency will be essential.

There is plenty of variety in this role with the key responsibilities and duties being:

- **Client Interaction**: Serving as the primary point of contact, liaising confidently with clients and fee earners;
- **Court Document Preparation**: Assist in drafting, proofreading, and lodging critical court documents, ensuring every detail is spot-on;
- **Billing & Reporting**: Take charge of high-volume billing, including time recording and preparing detailed monthly invoices. Your expertise with Excel will be crucial.
- **File Management**: Handle extensive file management, from opening and closing cases to electronic archiving.
- **Administrative Support**: Manage general administrative duties, including diary/inbox management, credit card expenses, and general printing, scanning and copying of documents.

**About you**

To succeed in this role, you will have significant secretarial experience in a litigation practice, and demonstrate the following:

- **Self-Starter**: A proactive individual who takes initiative, with advanced problem-solving skills and the flexibility to adapt to the demands of a busy practice.
- **Technical Proficiency**: Advanced skills in Microsoft Office, especially Excel. Experience with Aderant Expert is a plus.
- **Legal Expertise**: Strong understanding of legal processes, terminology, and court jurisdictions, including knowledge of online databases and systems.
- **Detail-Oriented**: Exceptional attention to detail with a track record of producing high-quality work under tight deadlines.
- **Communication Skills**: Excellent interpersonal abilities to effectively engage with clients and colleagues at all levels.

**Why join Maddocks?**

Maddocks is simply a great place to do great work. We foster a culture of collaboration, learning and engagement where you will experience:
**A diverse and inclusive workplace**: We have been named an employer of Choice for Gender Equality by the Workforce Gender Equality Agency (WGEA) every year since 2004 along with being named a Silver Employer at the Australian Workplace Equality Index's 2024 LGBTQ Inclusion Awards. We promote diversity internally through our Maddocks Gender Equality Network, Maddocks CALD, Maddocks Disability Inclusion and Maddocks Pride groups.

**Career Development**: Learn and develop through structured learning and development programs at each stage of your career and study support programs.

**Community involvement**: give back to the communities in which we operate through our thriving pro bono and grants programs and staff volunteering initiatives.

**Work flexibly**: work in a hybrid way with part of your week in the office and support to set up your home office.

**Wellbeing & Benefits**: access to up to 20 weeks paid parental leave, discounted gym memberships & health insurance, salary continuance insurance, Employee Assistance Program and parents and carers wellbeing programs.

Our people are our greatest advocates and we believe this is a result of our inclusive culture and focus on complex and interesting work.

**Ready for your next career move? Make your Move to Maddocks