Office Services Coordinator

1 week ago

Brisbane, Australia HAYS Full time

Great opportunity for an experienced Office Manager to join a reputable firm based in South Brisbane

**Your new company**

**Your new role**

This role is designed for a proactive individual who can make and execute necessary decisions within their areas of responsibility, in collaboration with the CEO when needed.

Responsibilities include:

- Training all staff effectively in the use of all systems, hardware, software, and procedures.
- Ensuring all approved hardware and software are fully operational and accessible to the necessary staff.
- Participating in external conferences and meetings as needed and providing reports when necessary.
- Ensuring the firm’s information technology and communication systems are up-to-date and fully meet the firm’s needs (through liaising with consultants and service providers).
- Collaborating with the Knowledge & Process Leader to implement and maintain all workflow efficiencies.
- Documenting operational procedures.
- Demonstrating and explaining all new procedures to personnel.
- Developing and implementing office procedures, policies, and work instructions, ensuring they are current and all employees are fully trained.
- Ensuring all office forms are up-to-date and accurately reflect current procedures.
- Coordinating with contractors and suppliers regarding maintenance agreements.
- Managing office premises, including maintaining relationships with owners, agents, and contractors, and addressing any issues that arise with respect to all building and office.
- Managing and coordinating all office equipment, including maintaining relationships with agents and contractors.
- Organising firm social functions.
- Undertaking any other tasks delegated by directors and senior management.
- Travel to other offices as required.

**What you'll need to succeed**

For this role, we are seeking individuals who are resilient, can excel in dynamic and high-stress situations, and possess the following:

- Proven experience in office management (preferably across various time zones)
- Prior experience in the legal sector (beneficial but not mandatory)
- Proficiency in resolving IT-related issues
- Familiarity with the firm’s culture and its client base
- Demonstrated commitment to the organisation’s values
- Proven ability to interact confidently and politely with individuals at all levels
- Proficiency in Microsoft Word formatting
- Strong interpersonal and negotiation skills, with proven experience in dealing with people
- Demonstrated ability to take initiative, solve problems, and make decisions

**What you'll get in return**
- Salary Range: $70,000 - $90,000 per year, plus superannuation (based on experience)
- Growth Opportunities: Exciting chances for professional development and advancement
- Interstate Travel: The possibility of travel to different locations within the country
- Holiday Leave: Enjoy annual leave during the holiday season
- Leave Loading: Benefit from a 17% leave loading
- Long-Term Career: A pathway for building a successful and fulfilling career
- Reputable Organisation: Join an esteemed and well-regarded company

**What you need to do now**

2852518

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