Administration Officer

1 week ago

Ballarat, Australia Grampians Health Horsham and Dimboola Full time

Location: Ballarat Central, VIC, AU, 3350

Administ

**Full-Time (38 Hours Per Week)**
**$33.78-37.35 Per Hour + Salary Packaging**

**About the Role**

Grampians Health is seeking an organised, detail-oriented Administration Officer to support two dynamic General Managers—Access, Performance and Workforce, and Clinical Support and Service Improvement. This is a varied and rewarding role, ideal for someone who thrives in a fast-paced healthcare environment. You’ll support critical day-to-day operations and contribute to broader strategic initiatives across the organisation.

Provide high-level admin support to General Manager
- s Organise meetings, take minutes, and track key performanc
- e Maintain records, manage requisitions and grant invoice
- s Support committee prep, travel bookings, and event logistic
- s Assist with HR tasks like orientation and performance review
- s Liaise with internal/external stakeholders and handle enquirie
- s

**Key Responsibilities**

Deliver accurate and timely executive admin suppor
- t Coordinate meetings, agendas, and minute-takin
- g Manage invoices, requisitions, and HR-related admi
- n Maintain databases, SharePoint, and document register
- s Ensure records and reports meet compliance requirement
- s Support communication, media coordination, and event
- s

**Skills & Experience**

Proficient in Microsoft Word, Excel, Outlook, PowerPoin
- t Strong organisational and multitasking skill
- s Excellent written and verbal communicatio
- n Confident minute-taker with high attention to detai
- l Experience in admin, project or event coordination desirabl
- e

**Interested?**

If you are currently employed at Grampians Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the Intranet before applying.

**About Grampians Health**
Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell.

Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.

**Culture & Benefits**

At Grampians Health, we recognise our staff are our greatest asset. We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.

Flexible work arrangements and purchase leave opportunitie
- s Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holiday
- s Access to Staff Fitness progra
- m Staff rewards and recognition program
- s

**Ballarat Region**

**Further Information**

All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce.

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