Pharmacy Administration Officer

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**Behind Every Great Pharmacy is Seamless Administration**

**Employment Type**: Permanent Full Time
**Position Classification**: Administration Officer Level 4
**Remuneration**: $72,285.58 - $73,940.16 + 12% Super + Salary Packaging
**Hours Per Week**: 38
**Requisition ID**: REQ607669
**Closing Date**: Sunday 12th October 2025

**Location: John Hunter Hospital | On Site | Awabakal Land**
- Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply, and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion._

**About the role**:
This is the heart of our department—a place where you'll join a vibrant, multidisciplinary team that values every voice and works together toward shared success. Guided by the Hunter New England principle of serving Every Patient, Every Time, we are committed to achieving the best possible medication outcomes. Our pharmacy team delivers services to inpatients, outpatients, clinics, and healthcare facilities throughout Newcastle and across the wider Hunter New England District.

Administrative and Secretarial Support to the Director of Pharmacy
Provide comprehensive administrative and secretarial assistance to the Director of Pharmacy, including managing correspondence, scheduling appointments, coordinating meetings, and preparing reports, briefs, and other documentation.
- Pharmacy Department Administration Coordination
Oversee the administrative functions of the Pharmacy Department by supervising the Pharmacy Administration Officer, managing shared reception duties, and ensuring efficient office systems, procedures, and document management. Responsibilities also include handling pharmacy paperwork, maintenance requests, non-pharmaceutical billing, meeting organization, and mail processing.
- You will manage equipment registers, assist with staff recruitment, onboarding, WHS activities, rosters, leave, and payroll.You will support the Operational Deputy, provide secretarial duties for meetings and related tasks including video/teleconferencing facilities to support affective conduct of meetings. You will assist with the Pharmacy human resources - Health Roster Data entry, assisting in recruitment and on boarding.

**About you**:

- Experienced in delivering high-quality administration services, ideally in health or a similarly complex environment.
- Demonstrated ability to work independently while mentoring and supporting junior administration staff.
- Confidence in working independently, exercising initiative, and solving problems without needing constant direction.
- Skilled in IT systems, with exposure to Sara, Health Roster, Oracle, payroll functions, and executive support highly regarded.
- Proven ability to manage competing priorities with strong attention to detail, accuracy, and organisational skills.
- An effective communicator who can build strong working relationships across multidisciplinary teams.
- An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies._
- This position is full time; however, part time/job share arrangements may also be considered_._

**What we can offer you**:
At Hunter New England Local Health District (HNELHD), enjoy a career where you're challenged by interesting work and surrounded by spectacular locations. Join the team enriching health in millions of ways every day:

- Sustainable Healthcare: Together towards zero
- Monthly Allocated Days Off (for full-time employees)
- 4 weeks annual leave (pro-rata for part time employees)
- Paid parental leave (for eligible employees) - giving you the opportunity for true Work life balance
- Salary packaging options - up to $11,600 plus novated leasing
- Fitness Passport for health and well-being - discounted gym options for you and your family
- Employee Assistance Program (EAP) for staff and family members
- Opportunity to work and collaborate with a range of non-clinical and clinical professionals

**Need more information?**
1) Click here for the Position Description**Information for Applicants**:
**This is a Category A position**. Recommended applicants will be reviewed for compliance with**NSW Health policy directive **PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases** for Category A positions prior to offer.**All new employees must agree to comply with the requirements outlined in the policy.

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Hunter New England Health employees may be eligible for a range of _**_benefits _**_such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary pac