School Administrative Officer

**Job no**: 566601
**Work type**: Full-time
**Location**: Melbourne - Burwood
**Categories**: Administration
- Based at our Melbourne, Burwood Campus + hybrid work arrangements
- Full-time and continuing
- HEW 5 $80,199 - $89,950 + 17% Superannuation (pro rata, part time)

**Why work with us?**

At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangements to help manage your work-life balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in, both online and on campus.

**Who are we?**

Deakin University stands as a beacon of educational excellence and innovation, nestled in the vibrant city of Melbourne and across Victoria. With a strong commitment to cutting-edge research and a diverse, global community, Deakin empowers students to shape their futures and embrace transformative learning experiences. Join us in this intellectual adventure and let Deakin's passion for learning and innovation inspire your own.

**As a School Administrative Officer, you will**:

- Coordinate and/or provide highly efficient administration services across committee support, finance processing ad hoc, and governance, facilitating smooth operation of the School adhering to the University policies and procedures at all times and confidential handling of all matters
- Respond to enquiries accurately and in a timely manner and handling confidential information sensitively, to facilitate effective communication flow between academic staff and professional staff; senior staff of the University and external parties
- Conduct and coordinate the operations of committees and act as Secretariat to those committees, including preparation and distribution of agendas and attachments, attendance at meetings, minutes, managing meeting follow-up activities and implementation of agreed resolutions in accordance with University policy and procedure
- Respond to general enquiries and requests in a diverse range of matters in accordance with University policies and procedures and redirecting specialised enquiries promptly and accurately in order to provide an effective service
- Provide a variety a variety of general administrative support and assistance as directed, including but not limited to work requests; major events support eg Open Day, School student recruitment activities; assisting with meetings, catering and room bookings; document production for a variety of academic teaching tasks

**To be successful, you’ll have**:

- Completion of a Degree without subsequent relevant work experience; or
- Completion of an Associate Diploma and at least two years subsequent relevant work experience; or
- An equivalent combination of relevant experience and/or education/training
- Experience in administration and related activities in a large organisation with complex administrative structures, policies, and procedures
- Experience in operating in a high-pressure diverse environment, involving face to face, phone, and written issue

**Here's how to apply**:
Please submit your updated resume, a short cover letter and responses to the Key Selection Criteria.

**Applications for this position close on Monday 24 February.**

**Are You Ready?**

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

**Advertised**: 11 Feb 2025 AUS Eastern Daylight Time
**Applications close**: 24 Feb 2025 AUS Eastern Daylight Time