Head Administrator

2 weeks ago

Burwood, Australia MLC School Full time

**Type**:Permanent, ongoing
**Closing Date: 21 January 2025**

MLC School is looking for an experienced and organised **Head Administrator (Music)** who will support our vision to educate and inspire young women to be fearless thinkers with moral courage and compassion to be agents of change in their own lives and in the lives of others.

**About MLC School**

Founded in 1886, MLC School is an independent, non-selective Uniting Church school for girls from Pre-Kindergarten to Year 12 in Sydney’s inner-west. Our tagline ‘dare to be more’ is not only our goal for our students, it applies equally to our staff.

Our highly professional staff, under the guidance of Principal Ms Lisa Moloney, challenge girls and encourage them to question traditional perceptions and roles of women.

The MLC School girl is at the heart of everything we do.

**Who is the MLC Girl?**

**About the position**

The position supports the administrative requirements of the MLC School Music Department. In this role you will be responsible for covering the Music Department's reception area, managing financial aspects relating to staffing across the Music Centre, supporting peripatetic staff and processing enrolments of private lessons, as well as a range of other administrative duties.
**Key accountabilities**:

- Managing the day-to-day functioning of music office (maintenance requests, health & safety concerns, emergency procedures, student locker allocation).
- Managing enquiries, answering telephone enquiries, arranging meetings and travel bookings.
- Preparing a range of operational reports.
- Updating the music timetable and maintaining the music calendar, co-curricular ensemble lists, and room bookings.
- Responsible for a range of financial aspects relating to staffing across the Music Centre. Including but not limited to; the process to pay claims for casual staff, preparing purchase orders, processing invoices and credit card payments.
- Processing enrolments, liaising with the Heads of Strings, Bands and Keyboard regarding teacher allocation, instrument hire and enquiries, coordinating reports, updating staff and student handbooks.
- Supporting music staff in organising scholarship auditions and running concerts and events.

**Selection Criteria**:

- Extensive experience in general office procedures, including minute taking and report writing and other letter writing.
- High attention to detail and accuracy.
- Advanced knowledge in Microsoft Suite in a MAC environment.
- Excellent communication skills.
- Experience in using (or ability to rapidly develop skills in using) school database and reporting systems
- A well-developed capacity to manage the complexity and diversity of the role
- Demonstrated ability to exercise a high degree of confidentiality.
- Commitment to ongoing personal and professional development.
- Dedicated focus on professional growth and development
- CPR and First Aid Certification
- State of the art facilities and collegiate environment
- Employee Assistance Program available to you and your immediate family
- Onsite parking, easy access to public transport and Westfield Shopping Centre
- Access to the School’s gym and indoor Aquatic Centre

**How to apply**:

- cover letter addressing the vacancy being applied for;
- your resume (including the names and contact details of three confidential referees).

Applications close on **21 January 2025

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