Manager, Conference Logistics

**Description**:
**Manager, Conference Logistics**

**About the role**:
To support the Logistics team in the delivery of Gartner’s must-attend global conference portfolio, for in-person programs. Responsible for the development, management and execution of various conference elements relating to logistics.

**What you will do**:

- Oversee operational delivery of all logistics elements across complex in-person conferences (focus on EMEA) including project management, financial management (forecasting, expense management and reconciliation), staff planning and stakeholder management.
- Manage conference budgets with direct responsibility for all costs associated with logistics delivery, as well as the overall ownership for the conference budget.
- Produce accurate monthly forecasts and manage expenses effectively.
- Lead on cost negotiations, proposals, contracting and terms and conditions for suppliers.
- Attend conferences as the onsite lead for in-person delivery including managing the production schedule, conference staff and liaising with agency partners and vendors.
- With the support of Sr. Conference Manager lead key conference partners and team members (internal and external) to ensure successful conference execution.
- **B **uild and maintain good relationships by establishing trust and a working partnership.
- Establish effective relationships with peers in all regions, take and share best practices and continuously raise the level of our conference.
- Constantly evaluate the experience, feedback and results then implement changes accordingly.
- Create detailed post-event analysis reports and event de-briefs for review with manager and operations leads.
- Oversee, plan, and execute conference logistics while will work closely with the regional Sr Conference Manager.
- Oversee all pieces of the conference planning process.
- Support flawless delivery and superior attendee experience across the portfolio of conferences.
- Effective project management including development of and leading the team to adhere to timelines and templates.
- Venue management including but not limited to rooms, meeting facilities, F&B, meeting materials, A/V production.

**What you will need**:

- Bachelor’s Degree or higher preferred
- 5+ Years event management experience
- Proven event operational skills including production schedules, budget management and event staffing
- Project management experience on detailed programs with multiple variables and dependencies
- Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with agency partners
- Creative, innovative, and strategic thinker with a strong attention to detail
- Strong financial management skills
- Motivated team player with desire to learn and grow
- Excellent written and oral communication skills
- Demonstrated ability to adapt, implement and manage change and with a focus on continuous improvement
- Ability to thrive in high pressure situations
- Confident decision maker
- Comfortable traveling nationally and internationally to events
- Proven experience in managing agency and vendor partners

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**What we offer**:
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