Administration Officer

4 days ago

Bunbury, Australia BaptistCare Full time

**Join a values-based, not-for-profit organisation dedicated to making a positive impact in the lives of older adults**

**Why join us?**
- Salary Packaging** available to all eligible employees**:

- A fantastic team environment
- First class training and development opportunities
- Access to an Employee Assistance Program (EAP)
- Discounts at JB HI-FI & The Good Guys

**About your new role**:
**Duties**:

- First point of contact for incoming calls and visitors to the site.
- Processing of accounts receivable and payable, and placement of purchase orders, including ordering and taking stock of office supplies.
- Acting as a point of contact for resident enquiries and referring these to the leader &/or relevant teams as appropriate.
- General administration, such as filing, processing and directing mail, data entry, word processing, minute taking, and photocopying.
- Input and maintenance of records in order to ensure that they meet both internal and external reporting requirements.
- Liaising with relevant internal stakeholders in relation to travel, accommodation, and catering bookings.
- Developing process for administrative processes improvements.
- Assists with maintaining staff rosters, including management of planned and unplanned leave and mandatory and other relevant training, ensuring rosters reflect staff availability and are within allocated and approved hours/budget.

**Skills and Experience**:
**Essential**
- Previous experience in an administration or reception role
- Commitment to providing a customer centric approach.
- Demonstrated effective verbal, written and interpersonal communication skills.
- Ability to complete busy workload and respond to changing priorities.
- Ability to work flexibly in a team environment.
- Excel.
- Demonstrated experience in coordinating and planning activities
- Excellent phone manner and communication skills
- Alignment to our Values

**Desirable**
- Qualification in Business Administration
- Previous experience working with rosters, calendars or schedules
- Experience using a electronic rostering system such as Kronos

**Conditions of Employment**:

- National Police Certificate (screened in accordance with the organisation’s policies).
- Willingness to undergo a pre-employment medical

**How to Apply**

If this sounds like you, we would love to hear from you. Click ‘Apply’ and follow the prompts.

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