Executive Assistant

24 hours ago


Frenchs Forest, Australia Martinus Rail Full time

Fantastic company culture that offer work life balance
- Flexible working hours
- Opportunity for career development

**About Martinus**

Martinus Rail are a family-owned and operated business that specialise in the delivery of medium to large-scale rail infrastructure and systems, boasting an iconic portfolio of projects across Australia, New Zealand, and Chile we aim to invest in the best, embrace diversity and support our people with initiatives that unlock the full potential of every individual.

**The Role**

**The Responsibilities**:

- Provide day-to-day support to the GM & President USA, including but not limited to managing the calendars, booking meetings, making travel arrangements and various administrative tasks.
- Updating client contact information into CRM database ZoHo
- Assist with any ad hoc duties and retrieve information where needed.
- Act as a point of contact between the BD team and GM/President USA.
- Supporting and developing the required professional documents and proposals for presentation to clients
- Organise and book meetings as required.
- Handle correspondence as directed to the team, clients and or executive team.
- During quiet periods support the BD team with administration tasks
- Ability to work across different time zones and manage diaries effectively.

**The Requirements**:

- Minimum of five years' experience as an Executive Assistant or similar role
- Sales/Marketing experience desirable, not essential
- Advanced Microsoft Office skills and the ability to learn complementing software quickly
- The ability to work autonomously, with a natural understanding of which tasks to prioritise.
- Ability to deal with multiple and conflicting priorities seamlessly
- Proactive mindset
- Clear and concise communicator, both written and verbal. Ability to edit and review reports and other documents to a professional standard.
- Strong stakeholder management, and ability to build relationships in a professional manner.


  • Executive Assistant

    1 week ago


    Frenchs Forest, Australia Martinus Rail Full time

    **About Martinus** Martinus Rail are a family-owned and operated business that specialise in the delivery of medium to large-scale rail infrastructure and systems, boasting an iconic portfolio of projects across Australia, New Zealand, and Chile we aim to invest in the best, embrace diversity and support our people with initiatives that unlock the full...

  • Executive Assistant

    1 week ago


    Frenchs Forest, Australia Martinus Rail Full time

    Excellent work life balance - Reputable family-owned business - Ongoing career progression **About Martinus** Martinus Rail are a family-owned and operated business that specialise in the delivery of medium to large-scale rail infrastructure and systems, boasting an iconic portfolio of projects across Australia, New Zealand, and Chile we aim to invest in...


  • Frenchs Forest, Australia Silver Search Full time

    **Upper North Shore**: - **Support a busy and growing start up surgical practice**: - **Full time position, 2 days from home** Are you a highly organised and detail-oriented professional seeking an exciting opportunity to work closely with a renowned surgeon? Look no further! We have an exceptional position for an Executive Assistant to join a busy...


  • Frenchs Forest, Australia Direct Group Full time

    Bring your talent, flair and creativity to our passionate team at TVSN! - Join Australia’s # 1 experiential retailer - Northern Beaches location TVSN is Australia’s #1 home shopping channel, filming 13 hours of live TV 7 days a week. We are leaders in digital retail - with a multiplatform approach to retail across Australia and NZ. With a wide range of...


  • Frenchs Forest, Australia Women's Health Road Full time

    **Who are we?** The Women's Health Road practice offers a patient centric model of healthcare, focusing on a multidisciplinary medical service provided to women and families in Australia. We are pursuing a new-age of patient care based on patient ownership of data through secure technology platforms. Every data point created or stored on our patients is...


  • Frenchs Forest, Australia Women's Health Road Full time

    **Who are we?** The Women's Health Road practice offers a patient centric model of healthcare, focusing on a multidisciplinary medical service provided to women and families in Australia. We are pursuing a new-age of patient care based on patient ownership of data through secure technology platforms. Every data point created or stored on our patients is...


  • Frenchs Forest, Australia W.L. Gore & Associates Full time

    **About the Role**: This is a remote position, and you can work from home in Australia where you can fulfill the duties of your role. **Responsibilities**: - Promote the complete range of Aortic & Peripheral products to Vascular Surgeons, Interventional Radiologists, Nursing staff, Purchasing and Supply Managers in the designated territory - Demonstrate...


  • Forest Glen, Australia Ace Insurance Advisers Pty Ltd Full time

    ***: The position is responsible for assisting the Account Executives in the development of new accounts and the servicing of existing accounts for General Insurance products. Key accountabilities include providing service to exiting clients through activities such as iAnyware system processing, renewals, invoicing, responding to enquiries from existing and...


  • Frenchs Forest, Australia Lumus Imaging Full time

    **Date**:25 Nov 2024 **Location**: Frenchs Forest, New South Wales, AU, 2086 **Company**:Healius **Job reference**: #13441 **Brand**:Lumus Imaging **Location**: Frenchs Forest **Work type**: Full Time (Permanent) 30.40 We are looking for a friendly and confident professional that enjoys building relationships and has a “can do” attitude to join...


  • Frenchs Forest, Australia TVSN Full time

    TVSN is Australia’s #1 home shopping channel, filming 13 hours of live TV 7 days a week. We are leaders in digital retail - with a multiplatform approach to retail across Australia and NZ. With a wide range of quality products - from fashion, accessories, jewellery and skin care to homeware, electrical and gardening - we guarantee that our customers'...