
Office Administrator Role
3 days ago
We require a highly motivated professional to take this company through a rapid expansion phase (Industry experience not essential).
Employment Basis: Full time
Positions Purpose: take and manage bookings, ensure the efficient day-to-day operation of the office, and support the work of management and other staff.
Required Competencies:
- Word processing
- Communication written and verbal
- Database entry
- Spread sheeting
- Administrative and clerical procedures
- Customer service principles and practices
- Telephone
Personal characteristic/behavioural requirements
- Business/personal ethics
- Relationship building
- Client focus
- Foster teamwork
- Work autonomously
- Highly organised
Job Details:
Reception
- Answer general phone enquiries using a professional and courteous manner
- Direct phone enquires to the appropriate staff members
- Reply to general requests promptly and accurately
- Greet clients/suppliers/visitors to the organization in a professional and friendly manner
Scheduling
- Take customer booking requests
- Establish capabilities in relation to booking request
- Book all works at mutually beneficial times
- Provide daily job worksheets for operations teams
- Prepare WHS paperwork requirements
Office Administration
- Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
- Sort incoming mail and courier deliveries for distribution
- Forward voice mail from the general mailbox to the appropriate staff member
- Purchase, receive and store the office/site supplies ensuring that basic supplies are always available
- Code and file material according to the established procedures
- Update and ensure the accuracy of the organisation's databases
- Back-up electronic files
- Provide secretarial and administrative support to management and other staff
- Make travel, meeting and other arrangements for staff
- Coordinate the maintenance of office equipment
Management Support
- With management, prepare meeting agendas and supporting material for distribution
- Ensure the timely distribution of material to management
- Support the management with meeting, travel and other arrangements
- Draft minutes of management meetings for review by the Executive Director
- Create action list for management staff from meetings
Remuneration Package:
- Superannuation as per legal requirements
- Holiday and sick pay in accordance with Modern Award
Hours: 9am-5pm (Mon-Fri)
**Salary**: $41,663.50 - $66,000.00 per year
Schedule:
- 8 hour shift
- Monday to Friday
- Morning shift
Ability to commute/relocate:
- Brisbane South QLD: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- Office administration: 2 years (required)
Work Authorisation:
- Australia (required)
-
AO3 Administration Officer
4 days ago
Brisbane, Queensland, Australia Hays | Office Support Full time $60,000 - $80,000 per yearNew AO3 Administration Officer - Apply now Your new company Hays is the preferred supplier choice of Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Brisbane. We are partnered with a State Government department in the Brisbane CBD to recruit an experienced...
-
HR Administration Officer
6 days ago
Brisbane, Australia Public Trust Office Full timeIs this role for you? As our new Administration Officer, you will provide high quality, efficient and confidential support to the boarder team and you will be a key to our success. Your everyday tasks may vary, depending on team priorities, however you will be responsible for such things as: - Coordinating and collating documentation for various forums,...
-
Customer Administrative Officer
6 days ago
Brisbane, Australia Public Trust Office Full timeHighly desirable requirements To be successful in this role it is highly desirable that you demonstrate the following knowledge, skills and experience: - Experience in a customer service role - Developed professional communication skills - Basic computer literacy including competent use of Microsoft Office or the ability to rapidly...
-
Administrative Support Officer
2 weeks ago
Brisbane, Australia Office of the Health Ombudsman Full time**In this role you will**: - Provide accurate and timely general clerical assistance to staff and management within the Investigations Division, including data entry, scanning, photocopying, filing, and collating of information in relation to the outcome of criminal or coronial proceedings. - Assist Investigation Officers with the collation and photocopying...
-
15503i Administration Officer
3 days ago
Brisbane Central Business District, Australia Top Office Group Full timeA temporary role has become available within a Government Department for an experienced Administration Officer, located in Brisbane CBD. Starting ASAP, this role will be responsible for providing administrative support to the finance team, including: - High volume data entry for processing of payments - Scanning, filing, and archiving - Data entry into...
-
15502i Administration Officer
3 days ago
Brisbane Central Business District, Australia Top Office Group Full timeA temporary role has become available within a Government Department for an experienced Administration Officer, located in Brisbane CBD. Commencing ASAP, this role will be responsible for: - Data entry into a licensing register - Updating and maintaining databases - Preparing correspondence and reports as required - Scanning, filing and archiving - Ad hoc...
-
15647i Administration Officer
2 weeks ago
Brisbane Central Business District, Australia Top Office Group Full timeA temporary role has become available within a Government Department for an experienced Administration Officer (A02), located in Brisbane CBD. Starting ASAP (for one month initially but may extend). This role will be responsible for providing administrative support including: - High volume data entry for processing of returns - Recordkeeping - Scanning,...
-
15250t Administration Officer
1 week ago
Brisbane Central Business District, Australia Top Office Group Full timeA temporary position (1 month to begin with) for an Administration Officer (A02 Equivalent) is currently available for an immediate start within a QLD Government Department located in the Brisbane CBD (Monday to Friday 8:30am - 4:30pm). **You will need to be able to demonstrate**: - High level data entry skills - Excellent attention to detail - The ability...
-
Accounts & Staff Administrator
2 weeks ago
Brisbane, Australia Public Trust Office Full timeThe position operates within the Administrative Support Group of the Legal Services Sub-Program, which provides legal services and authoritative high quality advice to support the work of the Public Trust Office. Key Responsibilities As an Accounts & Staff Administrator, you will be required to perform some or all of the following: - Prepare and proactively...
-
Manager, Legal Administrative Support
3 days ago
Brisbane, Australia Public Trust Office Full timeCustomer Legal Services caters to a wide array of legal needs for customers of the Public Trustee. The Public Trustee acts in a representative capacity including in the capacity of Administrator for financial matters under the Guardianship and Administration Act 2000, Attorney under the Powers of Attorney Act 1998, litigation guardian for persons under a...